СШАAdministrative Assistant- Client/Onsite Office Host
1 г. назад
90k–100k USD / годСШАOnsite
Onsite administrative assistant role supporting office operations and client hosting in Burlingame, California.
О компании
- is the trusted leader in deep clinical AI, helping hospitals deliver faster, more informed care through intelligent imaging and integrated workflows. The Rapid Enterprise™ Platform supports disease states across the care spectrum, but it’s our clinical depth that drives the most meaningful impact — improving decision-making, patient outcomes, and health-system performance. Used by more than 2,500 hospitals in over 100 countries and backed by 700+ clinical studies, including research that helped expand national stroke-treatment guidelines, is the most clinically validated AI platform in healthcare. We are seeking an Administrative Assistant to join our team on-site in Burlingame, CA, Monday through Friday. This is a full-time position requiring the candidate to be in the office five (5) days a week. This position is not eligible for remote or hybrid work. Visa Sponsorship: Candidates must be currently authorized to work in the United States without restriction. We are unable to provide visa sponsorship (now or in the future) for this position.
Другое
- Management Administrative Support • Manage calendars and scheduling, coordinate travel, and process expense reports for senior management. • Assist with email and other correspondence. • Handle confidential information and communications with tact, efficiency, and attention to detail. Client Hosting and Office Management • Serve as the on-site host for visiting clients and VIPs, ensuring a professional and welcoming experience. • Provide technical support for client presentations and demos. • Office Management HR Support • Provide light administrative assistance to the HR leader. General Administrative Support • Provide general administrative support across the organization. • Coordinate meetings and plan events, including company-wide meetings.
- Bachelor's degree required.
- 5+ years of experience as an administrative assistant, in a fast-paced corporate environment.
- Proven track record navigating both established corporate enterprises and fast-paced startup environments. Candidates must combine corporate rigor with startup agility—thriving under resource constraints, wearing multiple hats, and adapting quickly to rapid change.
- Experience supporting senior management or C-level leaders is preferred.
- Must be able to work on-site five days a week at our Burlingame office.
- Critical thinking, emotional intelligence, and analytical ability are needed for problem solving and setting priorities.
- Demonstrated discretion and the ability to maintain strict confidentiality when handling sensitive company, personnel, and client information.
- Ability to prioritize and organize a daily workload.
- Ability to meet deadlines in a fast-paced, changing environment.
- Proactive problem-solving and sound decision-making.
- Exceptional verbal and written communication skills, with the poise, polish, and professionalism required to engage effectively with top-tier executive clients, including drafting, editing, and proofreading emails and presentation materials.
- Leads with collaboration, communication and flexibility; solution focused.
- Strong technical skills, including the ability to support client presentations and demos.
- Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint).
- Experience with Gmail and Google Calendar.
- Experience with Concur for travel booking and expense reporting.
- Experience using AI tools such as ChatGPT, Gemini, or Claude.