Centre for Effective Altruism
HR Associate
1 нед. назад
Страна неизвестнаMiddleRemote
humaansgustodeelexpensifyasananotiondocu_signairtable
HR Associate to run and improve systems and operations in People Operations at the Centre for Effective Altruism, focusing on employee lifecycle processes and automation projects.
About the company
- People Operations at CEA is a small team that handles the full employee lifecycle for a distributed, international staff.
- The team covers compensation and benchmarking, international employment compliance, payroll and benefits administration, onboarding, employee relations, and policy.
About the product
- The role involves ownership of processes that move people into, through, and out of the organisation: onboarding, contracts, expenses, payroll inputs, state and city tax filings, and the HR systems that connect them.
- Includes projects to improve processes with automation and AI.
Responsibilities
- Prepare and track state and city tax registrations and filings, including annual benefit reporting.
- Work with Business Operations to escalate filing notices to Gusto.
- Process expense reimbursements in Expensify for the US and UK, including routing reports to the correct approver when needed, and handle Deel expense approvals.
- Process UK taxable expenses through payroll.
- Administer contracts for staff, contractors, and EOR team members, including generating agreements from approved templates, routing them through DocuSign, and filing them.
- Run the contractor onboarding process, including UK right-to-work checks where needed, invoicing instructions, and point-of-contact guidance.
- Coordinate pre-clearance checks: run the process, collect documents, and track status against criteria set by the HR Manager.
- Collect and validate payroll inputs for the US, UK, and Deel before the People Operations Specialist runs and approves payroll; after probation, take on full ownership of the process.
- Provide first-line benefits administration, including enrolments, changes, and employee questions.
- Run offboarding logistics, including removing access from systems and coordinating equipment returns with Business Operations.
- Keep HRIS data accurate in Humaans, run reports on request, and reconcile accruals between Gusto, Deel, and Humaans.
- Produce monthly HR and Finance reporting.
- Send NDAs for work trials and set up email and Slack access for work-trial candidates and contractors.
- Run onboarding end to end: offer letter, I-9 (US) and right-to-work and DBS (UK) checks, welcome emails, first-day calls, manager communication, and the HR and manager checklists in Asana and Humaans.
- Set up new joiners in Gusto, Ethena, 1Password, email and Google Groups, Slack, and Polly.
- Match new joiners with buddies.
- Collect onboarding feedback and use it to improve the process.
- Maintain the staff handbook in Notion: formatting, version control, routing pages to reviewers, tracking sign-off, and keeping benefits and policy details accurate.
- Write and maintain onboarding and manager documentation, and keep Notion tidy by clearing defunct pages and assigning page owners.
- Update the website team page when people join, leave, or change roles.
- Build AI workflows for contract drafting, an internal HR FAQ, and role updates.
- Build an HR metrics dashboard covering headcount, turnover, and internal mobility.
- Build a compliance calendar of recurring deadlines across jurisdictions with state and city filing dates as the first entries.
- Be the day-to-day contact for Humaans, including onboarding workflows, work anniversary and birthday automations, annual public holiday updates, and quarterly call with customer success manager.
- Maintain Polly (adding and removing team members and updating reporting lines).
- Meet milestones: At 30 days complete onboarding and shadow each core process; at 60 days own onboarding, offboarding, contract administration and payroll input collection; at 90 days run monthly reporting and start process improvements.
Requirements
- 2+ years of experience in operations, HR operations, people operations, or a similar role.
- Ability to run processes reliably, meet deadlines, and spot issues.
- Attention to detail for payroll inputs, tax filings, and employee records where errors can cause financial or compliance risks.
- Comfort with systems and ability to learn new tools quickly.
- Experience with HRIS, payroll, or similar platforms; tools like Humaans, Gusto, Deel, Expensify, Asana, Notion, Airtable, or DocuSign is helpful but not required.
- Basic understanding of HR with an interest to learn employment compliance, benefits, and payroll.
- Skill with AI tools and usage in work is valued.