СингапурExecutive Assistant & Office Manager
5 дн. назад
Сингапур
Provide administrative support to Chief Executives and manage daily office administration and operations for smooth day-to-day functioning.
О компании
- At we are building the critical photonics infrastructure that powers tomorrow’s AI supercomputing. From chip-to-chip optical interconnects to scalable photonic engines, is unlocking a new era of computing - faster, cooler, and massively more efficient.
- We’re a well-funded startup backed by Mayfield and led by veterans who’ve built and scaled some of the most transformative technologies in the industry. At , we’re developing high-speed photonics products purpose-built to power the future of AI infrastructure and high-performance computing.
- This isn’t incremental innovation, it’s a ground-floor opportunity to rethink the optical layer from the silicon up. You’ll work alongside a team of world-class engineers solving some of the hardest challenges in scaling optical systems. Every line of code, every design decision, every breakthrough you help deliver will shape the infrastructure of tomorrow.
- If you're looking for mission, momentum, and the chance to make an outsized impact, jump on the rocket ship. We’re just getting started.
Обязанности
- We are looking for an Executive Assistant & Office Manager to provide administrative support to Chief Executives, manage daily office administration and operations to ensure smooth day-to-day operations. This role requires in-depth knowledge of company operations, policies, and procedures and handles information of a highly confidential and critical nature.
- Manage complex calendars, meetings, and scheduling across multiple time zones.
- Coordinate domestic and international travel, accommodation, and detailed itineraries for Chief Executives.
- Prepare presentations, reports, meeting materials, and executive correspondence.
- Organize and coordinate leadership meetings, conference calls, and regional engagements.
- Take meeting minutes and track action items to ensure timely follow-up.
- Manage expense reporting and administrative support activities for Chief Executives.
- Maintain highly confidential information with professionalism and discretion.
- Coordinate events, workshops, leadership meetings, and team activities as required.
- Manage day-to-day office operations. Create a smooth, professional, and well-supported office environment where colleagues can focus on serving clients and collaborating effectively.
- Oversee kitchen and office supplies, meeting-room readiness, and shared spaces to support a productive working environment.
- Coordinate facilities and vendor services. Serve as the primary contact of office service providers. Coordinate maintenance, repairs, cleaning, and facility work orders, ensuring issues are addressed promptly.
- Coordinate office purchasing and expenses. Source quotations, arrange purchases, monitor office-related spending, and coordinate invoices and payment follow-ups with Finance and Procurement in line with company processes.
- Arrange hotel booking for internal colleagues and external guests.
Требования
- At least 8 years of experience in office management or operations, senior executive assistant and support.
- A high level of discretion, attention to details, and the strong sense of accountability when handling confidential information.
- Excellent communication and interpersonal skills, with the ability to work effectively with employees, senior leaders, vendors, and external partners.
- Strong organizational and time management skills, ability to multitask and prioritize in a fast-paced, dynamic environment.
- A proactive, can-do attitude, willing to tackle tasks of any size, and a genuine desire to help others.