Senior Analyst, Travel & Expense

1 нед. назад

190k–230k USD / годСШАSenior

auditfinancial controlssox complianceexpense managementreportingnavanbrex

Manage financial controls, audit program, and executive reporting for the Travel & Expense function at .

О компании

’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems.

Обязанности

As a Senior Analyst, Travel & Expense, you will run the day-to-day financial controls, audit program, and executive reporting behind 's T&E function. T&E touches every employee, every legal entity, and every executive, and it runs on Navan, Brex, and negotiated supplier agreements. Spend and transaction volume have grown several-fold in the past six quarters, and the controls need to scale to meet a public-company standard.
You will report to the Head of Travel & Expense in Finance Operations and work daily with Accounting, Tax, Payroll, Talent, Security, Legal, Finance Systems and Administrative Business Partners.

Будет плюсом

7+ years of experience in travel and expense, corporate accounting, internal audit, or finance operations, ideally at a high-growth technology company
Hands-on SOX or internal-controls experience: writing process narratives, testing or operating key controls, and working with external auditors
Strong accounting fundamentals, including GL coding, account reconciliations, accruals, and month-end close support
Deep platform expertise in Navan and/or comparable TMC platforms, plus Brex or equivalent expense management tools, and working knowledge of ERP integrations (Workday preferred)
Strong analytical skills: comfort with large transaction datasets, sampling methods, and anomaly detection
Sound judgment and discretion with sensitive information, and the ability to work credibly with senior executives and their support teams
Clear written and verbal communication, with the ability to explain a control or an exception to Finance leaders, auditors, and employees
An AI-curious, builder mindset: experience automating finance workflows with AI tools, or real enthusiasm for doing so, and comfort creating structure where none exists
CPA, CIA, or equivalent certification
Experience with multi-entity, multi-currency environments, including per diem rules, VAT reclaim, and cross-border tax considerations
Experience with pre-IPO or newly public company readiness
M&A integration experience a huge plus

Условия

The annual compensation range for this role is listed below.
For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonuses target and annual base salary for the role.
Annual Salary:
$190,000 — $230,000 USD

Другое

Own the day-to-day operation of key T&E controls, including approvals, card issuance and spend limits, segregation of duties, and policy exceptions, within the control framework set by the Head of T&E, who owns the overall T&E process
Maintain the T&E process narratives and risk and control matrix, and keep them current as systems and policies change
Ensure correct GL coding and complete, accurate month-end reconciliations across Navan, Brex, and Workday, and support close, flux analysis, and accruals
Act as the preparer for T&E controls and the day-to-day contact for internal and external auditors: gather and retain evidence, support walkthroughs and sample requests, and track remediation, escalating significant issues to the Head of T&E
Set up and maintain entity-level coding and approval flows in Brex and Navan as new legal entities and countries come online
Document and operationalize country-specific rules for per diems, VAT reclaim, non-USD cards, receipt requirements, and local tax treatment
Partner with Tax, Payroll, and Global Mobility to ensure compliance
Support accurate intercompany treatment of T&E costs across entities
Help design, build, and run a risk-based audit program covering sampling, anomaly detection, misuse escalation, and remediation tracking
Define and monitor pre-spend rules, duplicate and split-transaction checks, and receipt and 30-day submission compliance
Build dashboards and reporting on policy compliance, exceptions, and control performance for Finance leadership
Partner with the Head of T&E to deploy Claude to review transactions, flag policy exceptions, and automate recurring reporting
Own day-to-day T&E operations, supporting the growing volume of travel and expense activity and platform configuration and automation, so operations keep running without pulling focus from controls
Own transaction-level review and receipt follow-up, and help shape what should be automated rather than staffed
Partner with Benefits, Payroll and Legal to ensure the T&E program is compliant with relevant local and country requirements
Minimum education: Bachelor’s degree or an equivalent combination of education, training, and/or experience
Required field of study: A field relevant to the role as demonstrated through coursework, training, or professional experience
Minimum years of experience: Years of experience required will correlate with the internal job level requirements for the position
Location-based hybrid policy: Currently, we expect all staff to be in one of our offices at least 25% of the time. However, some roles may require more time in our offices.
Visa sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. But if we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.
We encourage you to apply even if you do not believe you meet every single qualification. Not all strong candidates will meet every single qualification as listed. Research shows that people who identify as being from underrepresented groups are more prone to experiencing imposter syndrome and doubting the strength of their candidacy, so we urge you not to exclude yourself prematurely and to submit an application if you're interested in this work. We think AI systems like the ones we're building have enormous social and ethical implications. We think this makes representation even more important, and we strive to include a range of diverse perspectives on our team. Your safety matters to us. To protect yourself from potential scams, remember that recruiters only contact you from @.com email addresses. In some cases, we may partner with vetted recruiting agencies who will identify themselves as working on behalf of . Be cautious of emails from other domains. Legitimate recruiters will never ask for money, fees, or banking information before your first day. If you're ever unsure about a communication, don't click any links—visit .com/careers directly for confirmed position openings.
We believe that the highest-impact AI research will be big science. At we work as a single cohesive team on just a few large-scale research efforts. And we value impact — advancing our long-term goals of steerable, trustworthy AI — rather than work on smaller and more specific puzzles. We view AI research as an empirical science, which has as much in common with physics and biology as with traditional efforts in computer science. We're an extremely collaborative group, and we host frequent research discussions to ensure that we are pursuing the highest-impact work at any given time. As such, we greatly value communication skills.
The easiest way to understand our research directions is to read our recent research. This research continues many of the directions our team worked on prior to , including: GPT-3, Circuit-Based Interpretability, Multimodal Neurons, Scaling Laws, AI & Compute, Concrete Problems in AI Safety, and Learning from Human Preferences.
is a public benefit corporation headquartered in San Francisco. We offer competitive compensation and benefits, optional equity donation matching, generous vacation and parental leave, flexible working hours, and a lovely office space in which to collaborate with colleagues. Guidance on Candidates' AI Usage: Learn about our policy for using AI in our application process.