Finance & Operations Specialist

3 нед. назад

БразилияHybrid

quickbooks onlineripplingdeelpayrollbookkeepingfinancial reporting

Responsible for bookkeeping, payroll, invoicing, benefits administration, and expense management in a global AI consulting firm.

is an AI consulting and staff augmentation firm of roughly 100 people, with teams in New York, Stockholm, Porto, and Campinas.
We build and deploy AI systems for private equity firms, financial services companies, and consumer brands — and we place senior engineering talent directly into client teams. We're roughly 100 people, headquartered in New York with offices in Stockholm, São Paulo, and Portugal. We're growing fast and we're profitable.

Professional written and spoken English; you will work in English every day
Able to work US Eastern business hours from our Campinas office
3+ years running back-office finance or people operations for a US-based or US-headquartered company
Hands-on QuickBooks Online experience
Hands-on US payroll experience in Rippling, Gusto, ADP, Justworks, or similar
High discretion handling confidential compensation and personal data
CNPJ, or willingness to open one before start

Multi-entity and multi-currency experience
Deel or another global contractor/EOR platform
Professional services or consulting background (billable-hours invoicing)
Experience operating inside a SOC 2 or similarly controlled environment
Brazilian statutory accounting: CRC registration, SPED, eSocial, Nota Fiscal. Our Brazilian statutory compliance is handled separately. If your background is Brazilian tax and statutory reporting, this is not the right fit.

Administer benefits enrollments and changes in Rippling
Coordinate with our 401(k) provider on routine plan administration (fiduciary and plan-sponsor decisions remain with Finance leadership)
Flexible Hybrid working environment.
Career development opportunities in a fast-growing company.
🚀 Don’t meet every single requirement? Apply anyway! At our core, we value growth, adaptability, and passion just as much as a checklist of skills. If you are excited about this role and your experience doesn't align perfectly with every tech requirement, we still encourage you to apply. The only non-negotiable for us is fluent English , as you'll be collaborating daily with global teams. If you’ve got the language skills and the drive to learn, you might be exactly who we are looking for to bring a fresh perspective to our team!

We are hiring a Finance & People Operations Specialist to own the recurring back-office engine of the company: bookkeeping, payroll, invoicing, benefits administration, and expense management. is a high-impact role for as we grow our global operations and need thorough financial reporting to plan our business, both locally and across borders.
Record and categorize transactions in QuickBooks Online
Support the monthly close and keep the books clean and reconciled
Assemble recurring monthly management reports
Run US payroll in Rippling and international payroll in Deel
Maintain payroll calendars and ensure on-time, accurate cycles
Onboard and offboard employees and contractors in Rippling and Deel across multiple countries
Run the monthly client invoicing cycle end to end
Reconcile billable time and project data against invoices before they go out
Track and follow up on outstanding receivables
Administer the AMEX and Rippling card programs
Chase receipts, code transactions, enforce expense policy
Build and maintain written runbooks for every recurring process you own