ФинляндияEA to Executive Team
4 нед. назад
ФинляндияHybrid
calendar managementtravel coordinationmeeting coordinationagenda preparationpresentation preparation
Provides high-quality executive support and coordination to CEO and Executive Leadership Team in an international fast-growing company.
Обязанности
- The Executive Assistant is a highly organised, proactive and collaborative partner to the CEO and Executive Leadership Team. Combining high-quality executive support with seamless coordination, this role sits at the heart of the business and offers unique exposure to strategic decision-making across a fast-growing, international company. You’ll bring structure to a fast-moving environment, balancing effective forward planning with practical, methodical and hands-on execution. Beyond day-to-day support, you’ll have the opportunity to improve executive processes, coordinate high-impact company initiatives and help the leadership team operate at its best.
- Schedules are planned in advance, with conflicts resolved proactively and without requiring their involvement.
- Leadership meetings are supported by clear agendas circulated in advance, with actions assigned, documented and completed by agreed deadlines.
- Project progress, ownership and risks are kept up to date and readily visible to the Leadership Team.
- Company events and All Hands meetings are delivered smoothly, on time and within budget.
- At least one executive or company-wide process is measurably improved or simplified each quarter.
Условия
- 💰 Share in ’s success – Enjoy a competitive compensation and incentive package that rewards your contribution.
- 🏡 Flexible, hybrid working – Flexible working hours and a hybrid policy designed to support how you work best.
- 🩺 Comprehensive healthcare – A healthcare package to support you and your wellbeing.
- 💚 Wellbeing that matters – A genuine focus on physical and mental wellbeing, supported by our internal Health & Wellbeing Committee.
- 🎉 Time to celebrate together – Regular team socials, including our much-loved summer and winter parties.
- 💻 The best tools for the job – Access to the latest technology to help you do your best work.
- 🚀 Invest in your growth – Performance-based development is part of our culture, with a dedicated learning budget for every employee.
- 🌍 Make an impact globally – Join a fast-growing global SaaS company using technology to transform a traditionally complex industry.
- 🤝 Low hierarchy, high collaboration – Work in an open, collaborative environment where ideas are valued and everyone has the opportunity to make an impact.
- We are committed to fostering an inclusive culture that celebrates diversity, we want you to bring you, no matter your background, gender, race or sexual orientation!
- Please note, we’re unable to provide visa sponsorship for this role. To be considered, you’ll need to show proof of your eligibility to work in the country.
Другое
- Partner closely with the CEO to manage priorities, schedules, and day-to-day operations.
- Own the CEO's calendar and travel, resolving diary conflicts against agreed priorities.
- Prepare agendas, presentations, briefing documents, and meeting materials.
- Communicate and work with external parties, including customers, the company board, and potential future investors.
- Coordinate the operating rhythm of the Executive Leadership Team.
- Organise leadership meetings, planning sessions, quarterly offsites, and company events.
- Capture decisions, maintain action logs, and follow up with owners until actions are closed.
- Review the leadership meeting calendar each quarter and recommend where meetings or reports can be consolidated or dropped.
- Use AI tools responsibly to improve efficiency, check for accuracy, and advocate for their use to streamline internal processes.
- Work with the CFO and relevant parties to own the companywide communications for Goals, including clear updates, robust practices and effective measurement and reporting.
- Support the CRO in establishing and maintaining an effective operating cadence, including coordinating GTM leadership meetings, cross-functional sessions and team events.
- Partner with the People Team to deliver key projects and initiatives that contribute to the company’s success, including supporting company-wide meetings and All Hands.
- Use company knowledge to identify risks, dependencies, and blockers, escalating where appropriate.
- Impact & Ownership - delivers high-impact work and takes accountability for outcomes
- Ownership and follow-through: takes end-to-end accountability for outcomes rather than tasks, closing loops without needing to be chased.
- Executive judgement: prioritises well on the CEO's behalf on day-to-day matters, and knows what to handle independently and what to escalate.
- Anticipates rather than reacts: surfaces decisions, risks, and dependencies before they become urgent.
- Delivers to deadline: flags slippage early rather than absorbing it silently.
- Continuous improvement: actively simplifies processes and adopts better tooling, including AI, to increase leadership leverage.
- Commercial awareness: understands the business model and company priorities well enough to sequence competing demands sensibly and flag when something important is at risk.
- Structure in ambiguity: turns vague requests into clear plans, checklists and timelines for the work they are coordinating.
- Team & Collaboration - works effectively and constructively toward collective goals
- Influence without authority: secures commitment from senior stakeholders and follows up on outstanding actions without relying on positional authority.
- Communicates concisely and in writing, leading with a recommendation rather than an open question.
- Manages upwards with confidence, raising issues and blockers directly with senior leaders.
- Discretion and trust: handles sensitive information and difficult conversations with complete confidentiality.