HR & Office Manager

1 мес. назад

100k–130k USD / годСШАHybrid

HR & Office Manager role at supporting the team at a quantum computing company.

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems. The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit 🐈‍⬛. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously! We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together!

Our US team is growing fast, working alongside national labs, HPC centers, and government agencies to bring quantum computing into the real world — and we're looking for our first dedicated Office Manager to build the operational backbone of our US presence. This is a role with real ownership from day one: you'll take the lead on HR, finance, and admin operations for our US employees, giving them a fast, reliable, local point of contact while working closely with our France-based teams.
Own day-to-day HR operations for the US team: employee questions, onboarding/offboarding, records, and being the first point of contact for HR matters
Manage US payroll and benefits administration (via Gusto and external partners), including annual benefits renewal and open enrollment
Prepare, issue, and maintain offer letters, contracts, and amendments, ensuring compliance with state-specific employment requirements
Own financial administration for the US subsidiary: budget tracking and reporting, expense management, corporate card programs, and vendor/invoice follow-up
Act as the main liaison with external HR, payroll, and legal/immigration partners to keep the US entity compliant
Support visa and immigration processes (H-1B, O-1, green card sponsorship) alongside immigration counsel
Help organize US team events, offsites, and other team-building moments
Continuously improve HR, finance, and admin processes as the US team grows

8+ years of experience in HR, finance, and/or office/administrative management, ideally including time in a startup or fast-scaling company
Hands-on experience running US payroll and benefits administration (Gusto or similar)
Solid working knowledge of US employment law across multiple states (wage & hour rules, exempt/non-exempt classification, leave/PTO policies)
Experience drafting and managing offer letters, employment contracts, and employee records
Experience with financial administration basics: budget tracking, expense tools, corporate card programs
Based in the US and authorized to work there
Excellent written and verbal English communication skills
Comfort working autonomously in a distributed, remote-first team with an HQ abroad
Experience supporting US immigration/visa processes
Prior experience in a deep-tech, hardware, or scientific startup