СШАPeople Operations Coordinator
1 мес. назад
28–32 USD / часСШАRemote
Support day-to-day operations of HR and Talent teams, manage hiring process and people-related administrative tasks.
Обязанности
- is looking for a detail-oriented and organized People Operations Coordinator to support the day-to-day operations of our HR and Talent teams. This role is central to keeping our hiring process running smoothly and ensuring our people-related administrative processes are handled accurately, promptly, and with discretion. The ideal candidate is a proactive communicator who thrives on coordination, enjoys problem-solving, and is comfortable juggling multiple priorities in a fast-paced environment.
- At this time we are only considering applicants in the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, and Washington, with a preference for applicants based in Pacific Time or Central Time. Local to Los Angeles, CA or Austin, TX, a plus.
- Schedule interviews across multiple time zones and calendars, coordinating with candidates, hiring managers, and interview panels.
- Send timely follow-ups to candidates, interviewers, and hiring managers to keep the hiring process moving.
- Track interview stages and proactively flag delays or scheduling conflicts.
- Assist with posting job requisitions across job boards, careers pages. Updating and closing them as roles are filled or requisitions change.
- Conduct reference checks for candidates in final stages of the hiring process, including verifying the authenticity and legitimacy of references.
- Assist with initiating, tracking, and reviewing background check requests through third-party vendors, escalating discrepancies or red flags as needed.
- Manage and triage the shared People Operations inbox, responding to routine inquiries and routing complex issues to the appropriate team member.
- Assist with leave management administrative tasks, including tracking requests, updating records, and following up on documentation as needed.
- Contact tax agencies as needed to resolve payroll or tax-related administrative matters (e.g., account setup, notices, filings).
- Respond to initial unemployment, state forms, and any other third party or state agency requests.
- New hire onboarding, background checks verifications, licensure support, I9 administration, new hire orientation call.
- HR/People Ops platform administration including, HRIS, employee recognition platform, internal team site upkeep.
- Support other ad hoc People Operations projects and administrative tasks as assigned.
Требования
- 1–3 years of experience in HR, People Operations, recruiting coordination, or a related administrative role. Within a healthcare organization, a plus.
- Strong organizational skills with the ability to manage multiple schedules and priorities simultaneously.
- Excellent written and verbal communication skills.
- High degree of discretion and judgment when handling confidential information.
- Comfortable making outbound calls to third parties (e.g., references, tax agencies, vendors).
- Proficiency with common HR/ATS tools. Experience with Ashby and Rippling, a plus .
- Strong attention to detail and follow-through.
- Ability to work independently while knowing when to escalate issues.
Другое
- Join the dynamic journey at , where we're passionate about transforming care for individuals with complex needs. We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day. At , our mission is to provide comprehensive care for more quality days at home.
- The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.
- Background Screening: A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.
- Job Description Scope: This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.
- Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.
- Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.
- Environmental Conditions and Physical Requirements: Works with patients/clients remotely and/or in-person. Successfully performs the essential duties and responsibilities of the position through the use of physical activities as described below: Regularly requires sitting, standing, walking, talking, use of hands, listening, and observing.
- Regularly requires working at a computer for an entire shift (with appropriate breaks).
- Regularly requires use of laptop and video-conferencing technology.
- Occasionally requires reaching, stooping, bending, kneeling, and lifting items weighing 25 pounds or less.
- Occasional travel may be required to perform job duties, attend training, or company events.