Office & People Operations Coordinator

3 дн. назад

USAOnsite

office managementfacilities managementhr operations

Coordinate office operations and manage employee experience in a robotics startup.

Обязанности

We're looking for an Office & People Operations Coordinator to keep our office running and own the employee experience from first interview through last day. This is a highly visible, in-person role: you'll be the first face visitors see, the person new hires meet on day one, and the go-to for everything from a broken HVAC unit to a new hire's paperwork. It suits someone organized and proactive who can move between facilities logistics and confidential HR work in the same hour. is a fast-growing company. You will also find multiple career opportunities if you are passionate and capable.

Требования

High school diploma required; bachelor's degree preferred
Experience as an office manager, administrative assistant, HR coordinator, or in a related role
Proficiency in MS Office (Word, Excel, PowerPoint)
Excellent time management, organization, and prioritization skills
Excellent written and verbal communication skills
Sound judgment and discretion handling confidential employee information
Available onsite Monday through Friday, 8:00 AM – 4:00 PM

Будет плюсом

Experience with an HRIS (Rippling or similar) and an applicant tracking system (Ashby or similar)
Experience with spend management or recognition platforms (Ramp, Nectar, or similar)
Experience with Atlassian tools (Confluence, SharePoint)
Prior HR or recruiting coordination experience at a startup or high-growth company
Bilingual in Korean, Spanish, or Chinese

Другое

At Robotics , we're on a mission to solve labor challenges through advanced robotic solutions. Headquartered in Austin, TX , our fast-growing startup is transforming the supply chain industry with our flagship warehouse automation technology. Our team is made up of top-tier experts in robotics, AI, and logistics , working together to push the boundaries of automation.
We’re looking for talented and ambitious individuals to join us on this journey—helping shape the future of robotics while growing alongside a world-class team. If you're passionate about innovation, problem-solving, and making a real-world impact, we want to hear from you!
Run day-to-day office operations and keep the workplace organized and functional
Own vendor and building-management relationships, facility repairs, and office maintenance
Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed
Greet visitors and coordinate company events, lunches, and team activities
Own onboarding from offer acceptance through day one in our HR system
Set up system access, workspaces, and equipment; run office tours and orientation
Complete employment eligibility verification and maintain accurate employee records
Coordinate offboarding, including documentation, access, and equipment return
Coordinate interviews, phone screens, and candidate communication in our applicant tracking system
Keep candidates, hiring managers, and interviewers aligned throughout the process
Support offer letters and pre-employment documentation
Answer employee questions on policies, benefits, payroll, and HR processes
Support benefits enrollment and keep HR policies and handbooks current
Manage correspondence, company records, and internal communications
Provide administrative support to the CEO and broader team, and assist with special projects