Luxembourg
EuropeGeneral Affairs & Executive Assistant
3 дн. назад
LuxembourgEuropeOnsite
communicationschedulingtravel coordinationevent coordination
Provide dedicated support to the executive team and manage general affairs activities for a lunar exploration company in Luxembourg.
О компании
- Join EUROPE – Pioneering Lunar Exploration from Luxembourg With locations in Japan, Luxembourg, and the US, is a global leader in lunar exploration. Our European branch, based in Luxembourg, is uniquely positioned at the heart of rover design, development, and operations. We’re building the foundations of a sustainable lunar economy — and expanding humanity’s reach beyond Earth. At EU, engineers, business experts, and creatives work side by side to turn bold ideas into reality, driven by our mission: “Expand our Planet, Expand our Future.” TITLE : General Affairs & Executive Assistant (m/f/d) LOCATION: Luxembourg REPORTS TO: General Affairs Manager ABOUT THE ROLE As a core member of our General Affairs (GA) team, you will provide
Обязанности
- Manage the executive team's diaries, resolving competing requests, anticipating conflicts and protecting focus time
- Manage executive correspondence in French and English, triaging and prioritising incoming requests, and ensuring matters requiring executive input or decisions are surfaced and followed through
- Plan and book executive travel end to end within GA's trip-management processes, from itineraries and visas through to expense claims on return
- Prepare and follow up meetings: agendas, briefing materials, minutes and action logs, tracking commitments through to closure
- Coordinate and host executive visitors and liaise with external partners, institutions and our Group counterparts
- Perform core administrative flows, including correspondence, documentation, invoice processing, and meeting minutes, working within the established approval workflow
- Manage day-to-day office operations, including facility coordination and supplier relationships, and coordinate office-supply orders with the procurement team
- Act as a first point of contact for the office, handling reception, phone calls, and incoming deliveries, and passing parcels to the procurement team for processing
- Coordinate logistics for internal, external and team events, from planning and vendor management through to on-the-day setup
- Contribute to General Affairs and ad-hoc projects such as office expansions, relocations, workspace enhancements, process optimisations and new internal initiatives
- Keep GA processes well documented and up to date, ensuring the EU Team always has clear, reliable references on hand
Требования
- Three (3) years of experience in an Executive Assistant, Personal Assistant, or General Affairs role, ideally in a startup or fast-paced SME
- Bachelor’s degree or equivalent professional experience
- Fluent in French & English (written and spoken). Another language is a plus.
- Excellent verbal and written communication skills
- Strong organisational skills, with the ability to manage multiple priorities in a dynamic environment
- A proactive, hands-on mindset
- Demonstrated ability to handle sensitive information with discretion and professionalism
- Solid command of the MS Office Suite; familiarity with basic graphic design tools (for internal communications and event materials) is a plus
- Sharp attention to detail and a natural ability to work autonomously while staying closely aligned with your stakeholders
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