Payroll Specialist

Другое

• Role ID – FF-001-2  
•  
• Payroll Specialist  
• Role  Background  
• The  Payroll Specialist  will be the dedicated owner of Fossefall’s end-to-end payroll operations across  Norway, Sweden, Luxembourg, and the upcoming Finland operation .  
• The role is responsible for ensuring employees are paid accurately and on time while payroll activities meet local requirements. It will manage the day-to-day relationship with external payroll providers, coordinate payroll inputs and outputs, and ensure pension and insurance arrangements are correctly maintained.  
• The Payroll Specialist will also act as the main internal coordination point for payroll-related employment administration and for communication with external legal advisers when employee-rights questions or employment disputes arise. This is an  administrative and coordination role and does not carry legal responsibility .  
• Role Duties and Responsibilities  
• Own and manage the monthly payroll cycle across Norway, Sweden, Luxembourg, and, when introduced, Finland.   
• Prepare, validate, and quality-check payroll inputs before submission to external payroll providers.   
• Review payroll outputs and resolve errors or discrepancies before salary payments are processed.   
• Manage day-to-day relationships with external payroll providers, including deadlines, service levels, escalations, and performance reviews.   
• Support the selection and onboarding of payroll providers when the company enters new jurisdictions.   
• Ensure payroll-related employer obligations are completed correctly, including tax and social security withholding, statutory reporting, and required filings.   
• Maintain clear and documented payroll procedures for each operating country.   
• Ensure pension arrangements and individual employee enrolments match contractual entitlements.   
• Coordinate pension updates for new hires, leavers, and salary changes.   
• Ensure employees are covered by required statutory and contractual insurance schemes.   
• Maintain accurate pension and insurance documentation by country and legal entity.   
• Maintain payroll-related employee information, including absence, leave, holiday pay, terminations, and final settlements.   
• Act as the internal coordination point with external law firms for employee-rights questions and employment disputes, including gathering documentation, instructing external counsel, and tracking matters to completion.   
• Reconcile payroll information with accounting records and provide Finance with accurate payroll documentation.   
• Support year-end activities, audits, and requests from relevant authorities.   
• Maintain effective payroll controls and identify opportunities to improve and standardize payroll processes.   
• Serve as the first point of contact for employees regarding payroll, pension, and insurance questions.   
• Handle salary and personal information with a high level of confidentiality and discretion.   
• Essential Skills  
• Strong practical knowledge of payroll administration and end-to-end payroll processes.   
• Understanding of payroll delivered through  external payroll providers .   
• Practical knowledge of payroll and employer obligations in at least  one Nordic country .   
• Ability to manage payroll activities across multiple countries and legal jurisdictions.   
• Working knowledge of:   
• Tax and social security withholding   
• Statutory payroll reporting   
• Pension schemes   
• Employee insurance   
• Leave, absence, and holiday pay   
• Terminations and final payroll settlements   
• Strong organizational skills and ability to consistently meet monthly payroll deadlines.   
• High level of accuracy and attention to detail.   
• Strong documentation and process-management skills.   
• Confident user of  Microsoft Excel  and payroll/HR systems.   
• Strong data-handling discipline, particularly when working with confidential employee and salary information.   
• Ability to independently coordinate external payroll providers, advisers, pension providers, insurers, and legal counsel.   
• Professional written and spoken  English .   
• High level of discretion and integrity.   
• Structured and proactive working style.   
• Strong ownership and accountability for the accuracy and quality of work.   
• Comfortable working across different countries, cultures, and time zones.   
• Experience  
• Required Experience  
• Minimum  3–5 years of hands-on payroll administration experience .   
• Experience managing payroll delivered through external payroll providers.   
• Practical payroll experience in at least  one Nordic country .   
• Demonstrated experience working across multiple jurisdictions.   
• Experience handling payroll-related tax, social security, pension, insurance, and statutory reporting requirements.   
• Experience coordinating external providers and advisers independently.   
• Nice-to-Have Experience  
• Payroll experience across several of  Norway, Sweden, and Luxembourg .   
• Experience within a group structure containing multiple legal entities.