Talent Operations Coordinator, R&D

5 дн. назад

USAOnsite

calendar managementschedulingcandidate coordination

Coordination and management of talent operations and interview logistics for R&D team in an applied AI lab.

Обязанности

As Talent Operations Coordinator supporting R&D, you're the reason candidates leave every interaction feeling genuinely taken care of—and the person our researchers, engineers, and R&D leadership count on when they need something to just work. Part calendar guru, part host, part quiet fixer of whatever's about to go sideways, you make sure hiring never becomes the bottleneck.
The people you help bring on now will shape what 's R&D team looks like for years. This role fits you if you get a kick out of solving logistics puzzles fast, don't mind things changing under you week to week, and actually enjoy the chaos of meeting new people all day.

Условия

Real partnership with R&D and Talent leadership, not just admin support
A shot at scaling something from the ground floor
Plenty of room to grow the role as the R&D Talent team grows
Small, sharp team where your work is genuinely felt

Другое

We're the makers of Devin, the first AI software engineer.
Our team is extremely talent-dense. Among our founding team, we have world-class competitive programmers, former founders, and leaders from companies at the cutting edge of AI including Scale AI, Palantir, Cursor, Waymo, Tesla, Lunchclub, Modal, Google DeepMind, and Nuro.
Building Devin is just the first step—our hardest challenges still lie ahead. If you’re excited to solve some of the world’s biggest problems and build AI that can reason on real-world tasks, apply to join us.
Run point on scheduling and interview logistics for the R&D team, juggling calendars, time zones, and last-minute changes so nobody's ever caught off guard
Greet and host candidates onsite, reading the room and adjusting so each person feels comfortable, whether they're a first-time interviewer or a seasoned researcher
Keep everyone in the loop. Candidates, interviewers, hiring managers with updates that are clear, timely, and never robotic
Work shoulder-to-shoulder with recruiters and hiring managers, flagging issues before they become problems and adjusting plans on the fly
Own our ATS data (Ashby) so the pipeline stays clean and nothing slips through
Poke at how the R&D team hires and runs meetings, and fix what's clunky before anyone has to ask
Pull together numbers on hiring pace, time to hire, and team growth for leadership
Help pull off team events, offsites, and research show-and-tells
Spot the cracks in the process early and build something more scalable before they turn into real problems
You've spent 2+ years doing recruiting coordination, recruiting ops, or talent ops somewhere fast and technical
You're the person who double-checks a calendar invite's time zone before it goes out, every time
A clunky process bugs you enough that you just go fix it—nobody has to ask
You genuinely care whether the interview went well for everyone involved: the candidate, the hiring manager, the interviewer squeezing this in between meetings
You can hold a dozen moving pieces at once without losing your cool
People trust you to follow through, every time, no reminders needed
You like people, all kinds of people, and it shows
You know how to keep sensitive information sensitive
Bonus points if you've supported a technical or research team before, or already know your way around Ashby
You're based in San Francisco or ready to be
is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. We are committed to providing reasonable accommodations for candidates with disabilities throughout the hiring process - please let us know if you need any.