Administrative Assistant (Seoul)

5 дн. назад

South KoreaWorldwide

Administrative support role in a global private markets investment management firm.

Обязанности

Manage calendars and coordinate meetings across multiple time zones, including scheduling, meeting logistics, and conference room arrangements.
Arrange domestic and international travel, including flights, hotel accommodations, ground transportation, and related logistics.
Prepare and process travel and expense reports, including reconciliation of expenses and reimbursements.
Coordinate meetings and travel with internal and external administrative professionals to ensure effective planning and continuity.
Manage correspondence and communications, appropriately prioritizing requests and responding or escalating as needed.
Provide administrative support for team processes, including data entry, calendar coordination, document preparation, and facilitating effective team communication.
Prepare, proofread, format, and distribute correspondence, meeting notes, memos, and other documentation, ensuring accuracy and adherence to company standards.
Prepare, print, and organize customized materials for client and internal meetings.
Support the day-to-day operation of the Seoul office, including meeting rooms, office supplies, catering, general office upkeep, and coordination with relevant vendors or service providers.
Assist with client-related communications, reporting, and other team projects as needed.
Provide coverage and back-up support to other administrative professionals as required.
Perform other administrative and office-related responsibilities as assigned.

Другое

(“Adams Street”) is a global private markets investment manager that has nearly $76 billion* in assets under management. The firm is 100% employee-owned, which fosters a positive and unique culture of collaboration, intellectual rigor, integrity, and a commitment to professional development. For the eighth year in a row, Adams Street was named one of Pension & Investments’ Best Places to Work in Money Management in 2025. 
Employees operate as a single global team, integrating the expertise of the firm’s investment professionals across five strategies: primary investments, secondary investments, growth equity, private credit, and co-investments.  Adams Street is considered a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000.
The firm was founded more than 50 years ago, and clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide.
Adams Street has offices in Abu Dhabi, Austin, Beijing, Boston, Chicago, Hong Kong, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo and Toronto.
* As of June 30, 2026. ’ methodology to calculate Assets Under Management (AUM) is based on fund net asset value (NAV), plus unfunded commitments, plus leverage, but excluding the effect of subscription lines of credit. The prior AUM methodology was based on investor commitments minus commitments to fully liquidated underlying partnerships. Such change in methodology was effective July 2026; however, for periods shown prior to December 31, 2025, Adams Street continues to use the previous methodology. This updated methodology more closely aligns with (i) the amount of assets managed on behalf of investors and (ii) the amount of capital available to make direct and/or partnership investments. Amounts stated by investment advisers in regulatory filings (“regulatory AUM”)
The Administrative Assistant will provide high-quality administrative and office support to the Seoul team. This role requires a proactive, highly organized, and service-oriented individual who can manage multiple priorities in a fast-paced, global professional services environment. The Administrative Assistant will support day-to-day team activities, coordinate meetings and travel, and help ensure the smooth operation of the Seoul office.
 
Bachelor's degree with a proven record of academic success.
Approximately 3-4 years of relevant administrative, executive support, or office administration experience, preferably within a professional services environment.
Experience within private equity, investment management, financial services, or a similar environment is preferred.
Demonstrated ability to manage calendars, coordinate meetings and travel, and prepare and reconcile expense reports.
Strong organizational skills and attention to detail, with the ability to prioritize competing demands and consistently meet deadlines.
Proactive and solutions-oriented approach, with the ability to anticipate needs, identify issues, and follow through to resolution.
High degree of professionalism, discretion, and respect for confidential and sensitive information.
Ability to learn the context and purpose behind assignments and develop knowledge of the firm's business and industry.
Highly motivated self-starter who can work independently while contributing effectively within a team environment.
Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, along with experience using databases and CRM systems.
Ability to work effectively with colleagues across different offices, cultures, and time zones.
Fluency in English and Korean.