HR & Payroll Specialist

2 нед. назад

PolandEurope

payrollhr documentationstatistical reportingbenefits administrationcompliance

HR & Payroll Specialist responsible for payroll records, compliance, employee documentation, and benefits administration at a global AI-first tech company.

Требования

Proven professional experience in payroll administration and HR operations
Solid knowledge of Polish labor law, payroll regulations, taxation (employment related) , social insurance (ZUS), and statistical reporting (GUS)
Experience preparing payroll documentation and statutory declarations
Experience working with HRIS (Workday) and payroll systems
Strong attention to detail and high level of accuracy
Excellent organizational and analytical skills
Ability to manage confidential information with discretion
Strong problem-solving and communication skills
Ability to collaborate effectively across HR, Finance, Legal, and external stakeholders
Continuous improvement mindset with the ability to identify and implement process enhancements
Proficiency in Microsoft Excel and HRIS/payroll systems

Будет плюсом

Experience collaborating with external payroll providers is an asset (Deel)
Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field preferred
Payroll, HR, or accounting certifications are considered an advantage

Условия

We’re an AI-first global tech company with 25+ years of engineering leadership, 2,000+ team members, and 500+ active projects powering Fortune 500 clients, including HBO, Microsoft, Google, and Starbucks.
From AI platforms to digital transformation, we partner with enterprise leaders to build what’s next.
What powers it all? Our people are ambitious, collaborative, and constantly evolving.
benefits vary by location and contract type. Your recruiter will fill you in on the details.
International projects
In-office, hybrid, or remote flexibility
Medical healthcare
Recognition program
Ongoing learning & reimbursement 
Well-being program
Team events & local benefits 
Sports compensation 
Referral bonuses 
Top-tier equipment provision

Другое

Prepare and submit statistical reports required by the Central Statistical Office (GUS) based on the Employer's HR and payroll data
Ensure payroll documentation complies with applicable labor, tax, and social insurance regulations
Maintain accurate payroll records and support compliance with internal policies and statutory requirements
Prepare and issue employment- and payroll-related documents and certificates requested by employees (including employment contracts, contracts amendments etc.)
Produce employment and earnings certificates, ZUS-related documentation, payroll confirmations, and other standard employment documents
Prepare documentation supporting residence and work legalization processes for foreign employees within the scope of employment and remuneration information
Maintain employee payroll documentation and ensure accuracy and confidentiality of personnel records
PPK (Employee Pension Plan) administration
Benefits administration
Maintain comprehensive process documentation and operational guidelines
Ensure payroll knowledge, documentation, and system access are transferred in a manner that supports business continuity and uninterrupted payroll operations
Collaborate with internal stakeholders and external vendors to maintain consistent payroll service delivery
Partner with HR Business Partners, HR Operations, Finance, Legal, Office Administration when needed, and external payroll providers to resolve payroll-related matters
Provide payroll expertise and guidance to managers and employees regarding payroll administration and statutory requirements
Participate in payroll improvement initiatives, process optimization, and implementation of new tools or procedures
Support audits, internal controls, and compliance reviews related to payroll and HR administration
Upper-Intermediate
is proud to be an Equal Opportunity Employer committed to inclusion across minority, gender identity, sexual orientation, disability, age, and more.
Reasonable accommodations are available to enable individuals with disabilities to perform essential functions.
Please note: this job description is not exhaustive. Duties and responsibilities may evolve based on business needs.
Compensation details are shared with candidates at the early stage of the recruitment process.
The offer is not binding until a signed contract is in place.
We lead with trust, respect, and purpose. We believe in open dialogue, creative freedom, and mentorship that helps you grow, lead, and make a real difference. Ours is a culture where ideas are challenged, voices are heard, and your impact matters.