Office & Executive Assistant

3 нед. назад

90k–120k USD / yearUSAOnsite

calendar managementmeeting preparationexecutive support

Office and Executive Assistant responsible for overseeing Milpitas office operations and providing executive administrative support.

's AI-powered identity platform manages and governs human and non-human access to all of an organization's applications, data, and business processes. Customers trust to safeguard their digital assets, drive operational efficiency, and reduce compliance costs. Built for the AI age, is today helping organizations safely accelerate their deployment and usage of AI. is recognized as the leader in identity security, with solutions that protect and empower the world’s leading brands, Fortune 500 companies and government institutions. For more information, please visit . Location: Milpitas Office - 820 N. McCarthy Blvd., Suite 220 Milpitas, CA 95035  (Onsite 5 days/week) Employment Type: Full-Time - Non-Exempt   We are seeking a dedi

Executive Administrative Support (approx. 50%)
Manage complex calendars, prioritize scheduling requests, and coordinate meetings, including internal and external customer/partner meetings.
Arrange travel logistics, prepare itineraries, and process expense reports.
Draft and prepare correspondence, presentations, reports, and meeting materials.
Handle sensitive information with the utmost confidentiality and discretion.
Track follow-ups and ensure progress on key initiatives and action items.
Serve as a liaison between the executive and internal teams, clients, and partners
Oversee day-to-day office operations and serve as the go-to person for all office needs.
Manage relationships with office vendors, maintenance services, IT, and building management.
Monitor and order office supplies, kitchen stock, and equipment as needed.
Coordinate onsite meetings, company events, and executive visits.
Ensure a safe, clean, and welcoming environment for employees and visitors.
Partner with HR and IT to support onboarding logistics for office based employees.
Implement process improvements to enhance office efficiency and employee experience.
Provide support for Corporate Social Responsibility (CSR) initiatives and organize employee engagement events.

3+ years of experience in office management, executive administration, or a similar role.
Previous experience supporting C-level executives in a fast-paced office setting.
Outstanding organizational and multitasking skills with strong attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and modern workplace tools.
Ability to handle confidential information with integrity and professionalism.
Positive, proactive attitude and commitment to creating a professional and positive office environment.
Additional Requirements
This is a fully on-site role requiring a consistent presence in our Milpitas office Monday through Friday.
Ability to navigate stairs and move throughout an office environment throughout the day.
Ability to lift up to 10 pounds, bend, and carry items such as office supplies, corporate materials, or event setups.