Sr. Events Coordinator
3 нед. назад
SeniorRemote
project managementbudget managementvendor managementevent planning
Coordinate and execute company-hosted events including planning, vendor management, and budget tracking.
О компании
- Defense Unicorns delivers mission value by streamlining software delivery so our customers can focus on the most important challenges. We share a vision of freedom and security for the advancement of progress and innovation. Our commitment to this vision, and to our mission-driven customers, means a commitment to speed, user experience and optionality, without compromising security. Our team is composed of innovators, software engineers, and veterans with decades of experience delivering technology programs across the federal market.
Обязанности
- The listed responsibilities are not exhaustive and additional responsibilities may be assigned based on the evolving needs of the organization. We are seeking a dynamic individual who is able to adapt and take on new responsibilities as they arise.
- Plan and execute company-hosted events from venue sourcing through post-event wrap-up.
- Coordinate event staffing, shipping, setup, execution, and teardown.
- Manage vendor and venue relationships: contracts, coordination, and ongoing communication across events.
- Create and maintain project plans, timelines, budgets, and event checklists for every event in the pipeline.
- Track event costs, process invoices, and report expenses against approved budgets.
- Communicate proactively about event scheduling, status updates, and changes to program directors, staff, speakers, vendors, and leadership.
- Serve as the on-the-ground point of contact at events, handling real-time problem-solving with composure.
- Coordinate staffing, setup, and teardown for on-site execution.
- Manage event logistics including shipping, inventory, event materials, and vendor coordination to ensure everything arrives where it needs to be, when it needs to be there.
- Work with marketing team members to support event promotion and ensure brand consistency across event touchpoints.
Будет плюсом
- 3–6 years of experience in corporate event planning.
- Experience supporting government conferences, military events, or federal customers.
- Strong project management and organizational skills with exceptional attention to detail.
- Ability to manage multiple events simultaneously and adapt when priorities shift mid-stream.
- Strong written and verbal communication skills.
- Experience working across marketing, sales, and external vendors.
- Willingness to travel as needed for events.
- A bias toward action: when something needs figuring out, you figure it out.
- A genuine interest in the mission to get software to warfighters.
- Experience in the defense, national security, or gov-tech space
- Familiarity with CRM and marketing automation platforms (such as HubSpot).
Другое
- We're looking for a Sr. Events Coordinator to help bring our brand to life through exceptional event experiences. You’ll own the planning, coordinating, and executing of events hosted by Defense Unicorns, including customer events, hackathons, and trainings.
- This role is part planner, part operator. You'll build the project plans, manage the vendors, track the budgets, and be the person on the ground making sure nothing falls apart. When something does fall apart, you fix it before anyone notices.
- You'll work cross-functionally with marketing, growth, delivery, and leadership to make sure events reflect who we are and why we exist. You’ll play a key role in ensuring events run seamlessly. This is an ideal role for someone who loves organization, thrives in fast-paced environments, and enjoys balancing logistics with creative work.
- Highly organized to ensure details are addressed and deliverables are shipped
- Comfortable shifting between heads-down planning work and high-energy event execution
- Reliable follow-through: when you say it's handled, it's handled.
- Direct and clear in written and verbal communication, even when delivering bad news ("the venue double-booked us" shouldn't come with a three-paragraph preamble)
- Able to work asynchronously with a distributed team while keeping stakeholders in the loop without being asked
- Composed under pressure: events rarely go exactly to plan, and you don't spiral when they don't
- Receptive to feedback and willing to flag problems early rather than quietly hoping they resolve themselves
- Travel Expectations: 4-10 times per year to attend events and in-person meetings
- Full compensation packages are based on candidate experience. Compensation ranges are established using national benchmarking data and apply across all geographic locations within the United States.
- We create and deliver secure solutions for continuous software integration and delivery. Defense Unicorns consolidates the best practices for security pipelines, testing, and deployment automation in order to meet the high security requirements valued by mission owners. Our solutions are agnostic by design and we believe that growing a robust ecosystem of secure, cloud-native software solutions can help enterprise customers inside and outside the federal market buy and integrate software more easily.
- Defense Unicorns’ customers are mission-focused leaders across public and private enterprises. We proudly support defense and civil agencies across the U.S. government and we work closely with the creators of leading-edge software solutions to deliver value to the mission-owner by improving the security and consumability of commercial software products.
- Kubernetes
- Cloud Environments (AWS/GCP and Azure)
- Infrastructure-as-code (like Terraform/Pulumi)
- Continuous Delivery and automation tooling
- GitOps
- Containers
- CNCF projects and open source products and packages
- Helm/Kustomize-Value Stream Mapping
- Building and improving security delivery
- Building Kubernetes and cloud native applications
- Medical/Dental/Vision
- Premiums are 100% Company Paid
- Health Savings Account
- Life Insurance
- Disability Insurance
- 401k Retirement Plan
- Company Stock Options
- Home Office Budget
- We offer all full-time Unicorns Flexible Time Off (FTO) plus all Federal Holidays, one week for Thanksgiving, and two weeks for Christmas and New Year’s
- Paid Parental Leave
- Reimbursement for approved trainings/subscriptions
- Conferences (travel, lodging, and fees)
- Don’t have all the preferred experience or qualifications? Studies show that underrepresented groups like women and people of color are less likely to apply to jobs if they don't meet every requirement listed.
- At Defense Unicorns, we're committed to diversity. If you're enthusiastic about the role but don't match every criteria, we encourage you to apply. You could be the perfect fit for this or another role! Defense Unicorns is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
- CCPA DISCLOSURE