USABusiness Operations & GRC Coordinator
3 нед. назад
USAMiddleRemote
financial operationsvendor managementaudit coordinationlogistics management
A versatile operations professional coordinating IT financial operations, governance, risk, and compliance to support the IT organization.
Обязанности
- Executive & team administration
- • Provide administrative support to IT leadership, including calendar management, meeting coordination, agendas, and follow-ups.
- • Prepare reports, presentations, and internal communications on behalf of the team.
- • Coordinate team events, onboarding logistics for new IT hires, and cross-departmental scheduling.
- • Maintain team documentation, trackers, and shared resources.
- IT finance & accounting
- • Own day-to-day IT financial operations: budget tracking, accruals, invoice processing, and monthly spend reconciliation.
- • Partner with Finance on forecasting, variance analysis, and annual budget planning for IT.
- • Track software license, SaaS subscription, and hardware costs; identify savings opportunities.
- • Manage cost allocations and chargebacks where applicable.
- Purchasing & Vendor management
- • Manage the IT procurement lifecycle: quotes, purchase orders, approvals, receiving, and invoice matching.
- • Maintain vendor relationships and track contract renewal dates, terms, and SLAs.
- • Coordinate with Legal and Finance on contract review and vendor onboarding. Shipping & logistics
- • Manage inbound and outbound hardware logistics, including equipment for new hires, returns from departing employees, and RMAs.
- • Maintain accurate asset and inventory records in coordination with the IT team.
- • Handle international and domestic shipping requirements, customs documentation, and carrier relationships as needed. Governance, Risk & Compliance (GRC)
- • Lead coordination of GRC activities across IT, internal stakeholders, and external auditors.
- • Manage audit calendars, evidence collection, and remediation tracking for our SOC 2 and ISO 27001 programs.
- • Maintain policy documentation, control matrices, and risk registers.
- • Track and report on compliance status to leadership; drive accountability for open items.
- • Coordinate security questionnaire responses and customer compliance requests in partnership with IT and Sales.
Требования
- • 2–4 years of experience in business operations, IT operations, finance administration, or a similar hybrid role.
- • Working knowledge of accounting fundamentals (POs, invoicing, accruals, budget tracking); experience with ERP/accounting system is a plus.
- • Familiarity with GRC concepts and audit processes — you don't need to be a security expert, but you should be comfortable coordinating audits and chasing down evidence and owners.
- • Exceptional organizational skills and attention to detail; able to juggle many workstreams without dropping balls.
- • Strong written and verbal communication; comfortable working with executives, engineers, auditors, and vendors alike.
- • High discretion and sound judgment handling confidential financial and organizational information.
- • Proficiency with spreadsheets and productivity tools; experience with procurement, asset management, or GRC platforms a plus.
Будет плюсом
- • Experience supporting a SOC 2 or ISO 27001 audit cycle end-to-end.
- • Experience thriving in a fully remote role, with strong self-direction and async communication habits.
- • Background in IT asset management or hardware logistics.
- • Experience in a fast-growing technology or services company.
Другое
- Inc. is a rapidly growing AI-native consulting and technology services firm delivering enterprise transformation across cloud, data, software engineering, and artificial intelligence . We work with industry-leading organizations to design, build, and operationalize technology solutions that drive measurable business outcomes.
- Following the acquisition of Tooploox , a premier AI and product development company, now offers true end-to-end delivery —from strategic advisory and solution design to custom AI development and enterprise-scale implementation. Our capability centers combine deep technical expertise, proven delivery methodologies, and sector-specific knowledge to address complex business challenges quickly and effectively.
- We're looking for a versatile operations professional to join our IT team in a role that blends executive administration, financial operations, and governance, risk, and compliance (GRC) coordination. This is a high-trust, high-visibility position for someone who thrives on variety: one day you might be reconciling IT spend and managing vendor renewals, the next coordinating evidence collection for an audit, and the next making sure hardware ships to a new hire on time.
- You'll act as the operational backbone of the IT organization — keeping the team's finances, purchasing, logistics, and compliance programs running smoothly, and serving as the connective tissue between IT, auditors, finance, and the broader business.
- • IT budget tracking and purchasing processes run predictably with clean monthly reconciliation.
- • Audit cycles complete on time with organized evidence and minimal fire drills.
- • Hardware and logistics workflows (onboarding/offboarding, shipping, inventory) are documented and reliable.
- • IT leadership is freed up from administrative overhead and has clear visibility into spend and compliance status.
- Shape real-world AI-driven projects across key industries, working with clients from startup innovation to enterprise transformation.
- Be part of a global team with equal opportunities for collaboration across continents and cultures.
- Thrive in an inclusive environment that prioritizes continuous learning, innovation, and ethical AI standards.
- If you're excited to build things that matter, champion responsible AI, and grow with some of the industry’s sharpest minds. Apply today and let’s innovate together.
- is an equal opportunity employer.