Operations Manager (Contract)

3 нед. назад

USASeniorHybrid

payrollcalendar managementonboarding

Operations Manager role focused on overseeing company operations, HR functions, and executive support in a hybrid setup.

Prophecy is looking for an Operations Manager to be the key contributor to the company's operational success. This is an exciting, hybrid role (2-3 days in the San Mateo office) that sits at the intersection of human resources, executive administration, and broader operations. You'll be an important partner to leadership and the wider team, keeping the day-to-day running smoothly while also shaping the employee experience, from onboarding to events and everything in between.
Managing complex scheduling and calendar coordination for executives
Leading new hire onboarding, ensuring a smooth and well-organized start for every employee
Preparing and submitting payroll inputs, coordinating with finance/payroll to ensure accuracy and timeliness
Planning and executing culture-building events and initiatives that strengthen team engagement and morale
Supporting the performance review cycle, including scheduling, tracking, and coordinating documentation
Supporting employee benefits programs, serving as a point of contact for employee questions and enrollment resolving conflicts across multiple stakeholders
Managing executive email correspondence, ensuring timely responses and follow-through on key items
Arranging travel logistics, including flights, accommodations, and itineraries
Planning and coordinating internal and external meetings, offsites, and company events
Managing offboarding processes, including exit logistics, and documentation

5+ years of experience in an operations or human resources role
Bachelors Degree in business administration or related field
Strong organizational skills with the ability to juggle multiple priorities and deadlines
Knowledge of automation tools and LLM’s such as claude, chatGPT, Gemini, etc. 
Sound judgment and discretion when handling confidential and sensitive information
Comfort working with calendar, email, HRIS, and payroll tools, and quick to pick up new systems
A proactive, resourceful, and detail-oriented approach to problem-solving
Ability to work a hybrid schedule, splitting time between in-office and remote work
Location: Bay Area, CA

Prophecy is building the next generation AI-powered data prep and analysis platform. Our platform enables business analysts and data teams to transform raw data into reliable, production-ready datasets and insights faster, using modern data infrastructure and AI-driven capabilities. We work with leading enterprises to simplify how organizations prepare, analyze, and operationalize data, while maintaining strong governance, security, and operational control. Our mission is to make it dramatically easier for organizations to turn complex data into trusted insights that drive decisions.
Prophecy covers 99% of employee health insurance premiums and 75% for dependents
Discretionary allowance for cell phone, wifi, gym memberships, wellness, and more
Flexible PTO
Professional development allowance
Company sponsored Long Term Disability and Life Insurance, FSA/HSA, dental, vision
Ability to have your fingerprint on an innovative product
End-to-end ownership of your projects.
Benefits and perks may vary per country
At Prophecy, we hire for merit and foster an inclusive culture where people from diverse backgrounds can excel and do their best work. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. 
Don’t miss the rocket ship, join Prophecy and build the next data revolution!