USAOffice Coordinator, Part-Time
4 нед. назад
USAJuniorHybrid
aparvendor management
Coordinate office operations, logistics for office move, and support vendor and CFO interactions at a growing AI-native company.
Обязанности
- This role exists to make our physical home run as smoothly as our product does. As keeps growing, nobody is looking after the office yet, and it shows. The team needs snacks, the printer needs paper, and vendors need someone to answer the phone. Right now that also means a real project: we're leaving Northeast Minneapolis behind for a new office in the North Loop, and we need someone to help coordinate the move: working with vendors on timelines and logistics, and getting the new space ready from day one.
- This is a brand-new role, so you'll have a say in how it's built. Beyond the move, you'll keep the office running day-to-day and take on light AP/AR, partnering directly with our CFO. Done well, this role helps keep a fast-growing, AI-native team functioning smoothly, and makes a place people want to stick around.
Условия
- Running the Room
- Handle day-to-day office operations at our North Loop HQ, including supplies, snacks, vendor relationships, and the dozens of small things that keep a growing team functional
- Help coordinate the move from our current Northeast Minneapolis space to the new North Loop office: work with vendors on timelines and logistics, and help get the new space ready to work in from day one
- Be one of the first to hear when something in the office breaks, runs out, or needs fixing, and help get it handled quickly
- Building the Vibe
- Help bring small rituals and everyday moments to life that make people want to be in the office
- Help organize client and team events, and celebrations that build connection across a hybrid team, and notice when the room needs energy versus quiet
- Keeping the Books Honest
- Handle light AP/AR: process invoices, track payments, and keep vendor accounts current
- Partner with the CFO to keep financial housekeeping clean and current, month after month
- Flag discrepancies early, since you're a second set of eyes on the numbers rather than just someone processing them
Другое
- Startup experience, ideally somewhere still building its own systems, since you've helped build process from scratch rather than just following one
- Comfort with loose direction: you ask sharp clarifying questions, then get moving, and you know when to escalate versus when to just handle it yourself
- Some exposure to bookkeeping or light AP/AR (QuickBooks or similar). This isn't a finance hire, but you're not intimidated by an invoice
- Familiarity with Traction/EOS is a plus, since we run on it and it'll help you plug in fast
- You don't take it personally when priorities shift mid-week. Chaos doesn't rattle you, it's just Tuesday
- Enjoys taking care of people and spaces, and is comfortable working in and around a fast-moving, AI-native business
- Build AI that ships: every project ends in a live deployment, not a slide deck
- Craft meets velocity: we obsess over quality while delivering at startup speed
- Outcome-driven model: our work aligns with client success, not billable hours
- AI-native culture: you’ll work with peers who deeply understand modern AI’s potential and limits
- Real collaboration: open conversations, shared ownership, and space to bring your voice
- is an AI-native engineering company that partners with enterprises to deliver production AI fast. We blend strategic insight with hands-on execution, shipping high-impact systems that turn AI initiatives into measurable business results.
- We’re builders, not theorists. Our team of seasoned engineers, designers, and strategists work across industries to create AI applications that actually get used and make a difference.
- is proud to be an equal opportunity employer. We welcome all backgrounds and perspectives. Diversity makes our work better and our team stronger.