Office Manager / Executive Assistant

2 нед. назад

USAJuniorOnsite

office managementexecutive support

Part-time Office Manager / Executive Assistant role to manage office operations and support leadership team in San Francisco.

Обязанности

We’re looking for a part-time Office Manager / Executive Assistant to keep our SF office running and support our leadership team. This is a high-ownership, high-visibility role with direct impact on how we operate day-to-day. You’ll be in our SF office Monday through Friday, working mornings (approximately 4–5 hours/day).
You’ll split your time roughly equally between office operations and executive support with cross-functional opportunities. If you’re energized by building systems from scratch, thrive when no two days look the same, and want a path into People / HR as the company scales—this role was built for you. There’s a clear path to a full-time position for the right person.

Требования

Experience: 1–2+ years as an Office Manager, Executive Assistant, or similar role at an early-stage startup
Presence: Based in San Francisco; available in-office 5 days per week (Monday-Friday mornings)
Startup DNA: You’re comfortable with ambiguity, can prioritize across competing demands without hand-holding, and enjoy building things from scratch
Organized by default: You maintain clean systems for calendars, tasks, and follow-ups without being reminded
Strong communicator: Clear and professional in writing and in-person; comfortable interfacing directly with founders and external partners
Proactive: You identify problems before they surface and propose solutions, not just questions
Tool-savvy: Proficient with Notion, Slack, and Google Workspace; bonus if you’ve used Linear
Preferred: Interest in growing into a People/HR Operations role as scales
provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.

Другое

is an open-source data intelligence platform that helps healthcare organizations access and exchange patient data in real-time. We integrate with all major US healthcare IT systems and tap into comprehensive medical data for 300+ million individuals.
We’ve found product-market fit with multi-million ARR, 100+ customers (including Amazon One Medical, Strive Health, Circle Medical, and Brightside Health), backing from top VCs, and years of runway. We’re ready to scale. We’re a tight-knit, high-performing team of mostly former founders (including two YC alumni). We’re engineering-heavy, operate with minimal bureaucracy and high autonomy, and hire based on competence, not prestige. We push hard—founders work six days a week from our SF office—but give everyone freedom to craft their schedule. We measure output and we’re committed to sustainable intensity.
Own the SF office experience end-to-end: supplies, snacks, equipment, vendors, and facilities
Lead office build-out initiatives as we grow: coordinate with contractors, landlord, and vendors
Plan and execute internal events (team offsites, all-hands, celebrations, customer visits)
Manage vendor relationships and negotiate contracts for office services
Maintain operational docs and processes in Notion; coordinate team communication in Slack and Linear
Support onboarding logistics for new hires and assist with People / HR projects over time
Manage complex calendars for both leaders: scheduling internal meetings, external calls, and personal appointments across time zones
Coordinate domestic travel: flights, hotels, ground transport, and itineraries
Track follow-ups, action items, and commitments so nothing falls through the cracks
Draft and send communications on behalf of leadership as needed
Assist with ad hoc research, vendor outreach, and special projects