Project Coordinator - Event Production

1 мес. назад

United KingdomEuropeJuniorHybrid

budget managementstakeholder communicationtimeline managementproject documentationmeeting coordination

Support planning and delivery of experiential and live event projects, coordinating timelines, budgets, and stakeholder communication.

Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning & training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the creation and delivery of live and virtual experiences, film, digital, and immersive content.
Our family of brands is made up of: Emota, Forty1 and Nazarѐ.
We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing , and we will ask you how your personal values align to ours.
Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact experiential and live event projects. Reporting to a Producer, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with one of our creative and collaborative offices in either London, Ashby-de-la-Zouch or Manchester.
Your main responsibilities include the following:

A passion for live production and the events industry overall
1+ years experience within a project coordination role within live or virtual event production
The ability to maintain an organised approach across multiple projects with differing timelines
Experience using project management tools and office 360 suite
A comfortability with travelling and attending onsite events globally
A problem solution mindset

Emota create unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Meetings, Events and Exhibitions, underpinned by industry-leading sustainability, DEI, Health and Safety and ground-breaking production practices. We're delighted to present an opportunity for a Project Coordinator to join our award-winning Live Event Production team to help us create moments that matter.
Assist our team of Producers, Senior Producers, and Executive Producers in planning, executing and closing out Event Production projects according to deadlines against budget
Help coordinate internal and external meetings including agendas, meeting notes and action points
Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet
Partner with other Service Lines including Creative, Logistics and Environments
Assist in tracking budgets, client POs and invoicing using our company tools
Support cost reconciliations and expense reporting post event
Provide communication support to Project Lead and across relevant delivery teams
Prepare presentations and documentation for internal and client-facing use
You will travel globally, participating in on-site event set-up, delivery and breakdown
Support the broader team onsite, being a point of contact for crew and suppliers