Office Manager

1 мес. назад

USAHybrid

Manage office operations and employee experience across two headquarters office locations, ensuring an organized and functional workplace.

Обязанности

Workplace & Space Management
Manage office space planning, employee desk assignments, and seating strategies to support team collaboration, organizational growth, and an efficient employee experience
Partner with leadership on strategic office growth planning and workspace optimization to ensure office environments effectively support evolving business and workforce needs
Coordinate conference room readiness, setup, and upkeep to provide professional, functional, and seamless meeting experiences for employees and visitors
Oversee storage areas and workplace organization to maintain efficient, clutter-free, and highly functional office environments
Facilities & Vendor Coordination
Build and maintain strong relationships with vendors, property management teams, and internal facilities partners to ensure responsive service, operational continuity, and a high-quality workplace experience
Coordinate office maintenance, repairs, and service requests to minimize disruptions and ensure timely resolution of workplace needs
Proactively identify and address workplace issues related to safety, cleanliness, furnishings, appliances, and functionality to maintain a productive and employee-ready environment
Ensure all office spaces consistently reflect a professional, welcoming, and operationally excellent standard for employees, visitors, and business partners
Office Operations
Manage workplace, kitchen, and office supply inventory and ordering processes to ensure employees have the resources needed to work effectively and efficiently
Oversee mail distribution, shipping, and package coordination to support smooth day-to-day business operations and timely delivery management
Maintain office organization and operational processes that improve efficiency, consistency, and overall workplace effectiveness
Support all-hands meetings, leadership gatherings, and company events through thoughtful logistics coordination, space planning, and hospitality support that create a seamless employee experience
Communication & Employee Support
Serve as the owner and administrator of workplace communication channels to ensure employees receive timely, accurate, and helpful office-related information
Act as a welcoming, approachable, and solutions-oriented resource for employees, visitors, and vendors to foster a positive and supportive workplace experience
Help cultivate an engaging and connected workplace culture across office locations by identifying opportunities to improve the employee office experience and implementing thoughtful enhancements
Provide flexible operational and administrative support across workplace initiatives and evolving business needs to help ensure smooth day-to-day operations and organizational effectiveness
Other Duties
Other duties as assigned, in accordance with training and qualifications
Uphold the Core Values and be a valuable member of the Four Hands Team Be open and honest
Reach for excellence
Act with responsibility
Value the whole person
Enjoy the journey

Другое

Recognized on the Inc. 5000 list of fastest-growing companies and named one of Austin’s Top Workplaces year after year. We invest in exceptional people — with a team of over 800 and growing — fostering our employees’ careers and celebrating them at every step of the way. Four Hands is where passion meets purpose and where your next chapter begins.
This role requires an in-office presence for a minimum of four days per week, rotating between the two office locations.
3+ years of experience in office management, workplace operations, facilities coordination, or a related role preferred
Exceptional organizational and multitasking skills
Proficient with Microsoft Office Suite
Strong communication and relationship-building abilities
Self-motivated with the ability to work independently and proactively
Demonstrated problem-solving mindset with strong attention to detail
Comfortable managing multiple priorities in a dynamic environment