Legal and Compliance Administrator

1 мес. назад

USASeniorHybrid

contract administrationcorporate governanceexecutive supportboard management

A hybrid role providing senior executive support combined with legal, corporate governance, contract administration, and paralegal responsibilities.

Будет плюсом

10+ years of experience supporting executives as an executive assistant, combined with paralegal or corporate / legal administrative experience.
Working knowledge of corporate governance practices and board support.
Familiarity with SEC Section 16 reporting and the EDGAR filing process.
Demonstrated experience with contract management and document handling.
Exceptional confidentiality, discretion, and professional judgment.
Excellent written and verbal communication, organization, and attention to detail.
Proficiency with Microsoft Office (or Google Workspace), Workiva and comfort learning board-portal and CLM tools.

Условия

Health, Dental & Vision Insurance
Health Savings Account
Disability and Life Insurance
401K Plan
Paid Time Off, Holidays

Другое

is fueling America’s nuclear renaissance at industrial scale. Our mission is to deliver the essential building blocks of nuclear power—enabling cost-effective, safe, and secure energy for the world.  
We are seeking a highly capable professional to fill a hybrid role that combines senior executive support with corporate governance, contract administration, and paralegal-type responsibilities. This person will work at the intersection of the executive office, the legal / corporate-secretary function, and the board of directors. The role suits someone who is equal parts a polished, proactive executive assistant and a detail-driven legal and governance administrator.  Because this position routinely handles confidential corporate, financial, and board-level information in a highly regulated industry, discretion, sound judgment, and integrity are the most important qualities we are hiring for.
The Legal and Compliance Administrator will work mainly with the Chief Legal and Compliance Officer and Corporate Secretary, and the Chief Financial Officer, but also with other members of the executive leadership team.
 
Manage complex calendars, travel, and expense reporting for one or more senior executives.
Coordinate and prepare for internal and external meetings, including agendas, briefing materials, and follow-ups.
Serve as a trusted liaison among executive leadership, board members, internal teams, and outside parties (counsel, auditors, vendors, regulators).
Draft, edit, and format correspondence, memos, presentations, and reports.
Handle sensitive and confidential information with consistent discretion.
 
Support the Corporate Secretary in preparing for board and committee meetings: scheduling, logistics, agenda preparation, and assembling and distributing board materials (including via board portals such as Diligent or similar).
Draft and maintain meeting minutes, board and committee resolutions, and written consents.
Maintain the company's corporate records and minute books, entity records for subsidiaries, and good-standing / annual-report filings.
Administer director and officer (D&O) questionnaires and conflict-of-interest/independence disclosures.
Assist with annual meeting preparation and other governance calendars and deadlines.
Coordinate with equity administration on stock and cap-table matters as needed.
 
Own the contract lifecycle: intake, tracking, routing for review and signature, execution, organized storage, and monitoring of renewals, expirations, and key obligation dates.
Maintain the contract database / contract-lifecycle-management (CLM) system and keep it accurate and current.
Prepare, organize, and assist in redlining standard agreements (e.g., NDAs, vendor and services agreements) under attorney supervision.
Coordinate with outside counsel; manage legal files, matter tracking, and legal-invoice processing.
Support policy administration, recordkeeping, and general compliance workflows.
 
Prepare and file Section 16 reports — Forms 3, 4, and 5 — through the SEC's EDGAR system for directors, officers, and other reporting persons, ensuring strict compliance with filing deadlines (generally two business days for Form 4).
Maintain EDGAR access codes and powers of attorney for reporting persons.
Track insider transactions and coordinate with finance, equity administration, and counsel to gather accurate transaction data.
Assist with other periodic and ad hoc ownership and compliance filings as directed.
 
Support development of templates, trackers, filing systems, and legal department workflows.
Identify opportunities to improve organization, efficiency, and visibility across legal matters.
Help establish scalable administrative processes as the legal function grows.
 
This role is based in Oak Ridge, TN and is primarily office-based, with regular interaction across legal, executive, finance, operations, and administrative teams.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The position requires frequent handling of confidential information, coordination with internal and external stakeholders, and support of time-sensitive legal and business matters. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.
embraces equal opportunity and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status. To conform to U.S. Government export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.