Executive Assistant & Operations Lead

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• Executive Assistant & Operations Lead — (San Francisco, CA)
• Full-time | In-person | 3+ years of relevant experience required
• Company is building the AI Workspace for Insurance, empowering underwriters, brokers, and carriers to automate routine work so they can focus on higher-value decisions. We move fast, prioritize clarity and quality, and value effective, high-integrity work.
• We’re seeking an Executive Assistant & Operations Lead to partner directly with our founders and leadership team to keep Company running at top speed. In this role, you will take ownership of key operations and administrative tasks, help drive strategic initiatives, and ensure smooth execution day-to-day. If you thrive in fast-paced, early-stage environments and enjoy handling a diverse range of responsibilities, we’d love to meet you.
• What You’ll Do:
• Manage day-to-day administrative tasks for the executive team, including scheduling, travel, and correspondence
• Support operations across functions: HR, recruiting, team events, office coordination, vendor management
• Facilitate internal communications, meeting prep, agendas, and follow-ups
• Partner with leadership on key projects, research, and process improvements
• Own logistics for team offsites, board meetings, and other critical events
• Track and report project milestones, ensuring deadlines are met
• Help execute onboarding, culture, and team engagement initiatives
• Build and improve processes as we grow, from documentation to workflow optimization
• What We’re Looking For:
• 3+ years of experience as an executive assistant, operations lead, or similar role (startup or high-growth environment preferred)
• Excellent communication, organizational, and people skills
• Able to manage multiple projects, prioritize effectively, and operate independently
• Strong attention to detail and proactive problem-solving ability
• Experience handling confidential information with discretion
• Comfort with ambiguity and fast-changing priorities
• Proficiency in Google Workspace & modern productivity tools (Notion, Slack, Asana, etc.)
• Based in San Francisco and available for in-person work
• Who This Role Is Not For:
• Those who prefer highly rigid or slow-moving environments
• Candidates who are uncomfortable with high-ownership and hands-on execution
• Individuals who only want to manage, not "do"
• Those who are not based in San Francisco or able to work in-person
• Why Join Company:
• Partner closely with founders/leadership at a fast-growing AI company
• Gain exposure and responsibility across all aspects of early-stage operations
• Help shape culture and foundational processes
• Receive competitive salary, equity, and benefits
• Join a team that values speed, communication, and craftsmanship