Achira
Office Manager
2d ago
75000 –90000 USD / yearUSARemotevendor managementcontract managementoffice management
Manage daily operations and logistics of the San Francisco office in a fast-growing drug discovery company.
Responsibilities
- Achira is seeking a highly organized, proactive, technically savvy, and detail-oriented Office Manager to oversee the daily operations of our San Francisco office. Reporting to the Senior Executive Assistant, you will play a critical role in ensuring the workplace runs smoothly, efficiently, and professionally.
- You’ll be the backbone of the office—managing logistics, vendor relationships, and employee experience—while supporting broader operational initiatives led by the leadership team. This role is ideal for someone who thrives in fast-paced startup environments and enjoys building structure from the ground up.
Requirements
- 3+ years of experience in office management, workplace operations, or similar roles, ideally in a startup or high-growth environment.
- Highly organized and detail-oriented, with the ability to manage multiple priorities and keep operations running smoothly.
- Strong problem-solver who is proactive, resourceful, and able to act independently.
- Excellent interpersonal skills; you create a positive, welcoming environment and communicate effectively across teams.
- Comfortable with basic tools (Google Workspace, Slack, Notion, etc.) and not afraid to pick up new ones quickly.
- Hands-on and adaptable — excited to roll up your sleeves and build processes in a fast-paced, evolving environment.
- Mission-driven and motivated to support a team advancing drug discovery.
Other
- Join a world-class team of scientists, researchers, and entrepreneurs building the future of drug discovery.
- Partner with leadership to shape how a fast-growing company operates day-to-day.
- Build and scale foundational office systems, processes, and culture in a high-growth environment.
- Operate with trust, ownership, and transparency in a mission-driven company advancing science.
- Own office operations: manage day-to-day office logistics, including supplies, equipment, layout, and maintenance to ensure a seamless workplace experience.
- Coordinate vendors and facilities: oversee relationships with building management, IT support, cleaning services, and other vendors; manage contracts and service quality.
- Support employee experience: help onboard new hires, maintain a welcoming office environment, and support in-office culture and engagement initiatives.
- Partner with the Senior Executive Assistant and administrative team: assist with operational priorities, internal coordination, and execution of company-wide initiatives.
- Manage office budget and expenses: track spending, process invoices, and ensure cost-effective operations.
- Plan and execute events: organize internal gatherings that strengthen team culture.
- Ensure operational readiness: anticipate needs, troubleshoot issues quickly, and continuously improve office systems and workflows.
- Act as the lead in-office presence: maintain a consistent onsite presence to support the team, visitors, and daily operations—this role is built around being physically present and accessible.