United Talent Agency
Coordinator, Workplace Services
New
USAvendor coordinationinvoice processingevent setupfacility management
Coordinate daily facility operations, vendor management, event support, and workplace safety to ensure an efficient and welcoming environment.
Responsibilities
- Conduct daily building inspections to ensure the facility is clean, safe, organized, and operating efficiently.
- Maintain compliance with OSHA and fire safety standards by ensuring workspaces remain hazard-free and well-maintained.
- Coordinate and track facility work orders from initiation through completion, researching, resolving, and escalating issues as needed.
- Coordinate with vendors and contractors supporting workplace operations and facility projects.
- Maintain vendor records, service contracts, and project documentation.
- Process invoices accurately, route them for approval, and maintain financial records.
- Set up and break down meetings, company events, and special functions, including arranging tables, chairs, heat lamps, and other equipment.
- Respond promptly to employee requests, questions, and workplace concerns.
- Support office relocations, departmental moves, renovations, and workplace reconfigurations.
- Prepare workstations for new hires by coordinating furniture, equipment, and office supplies.
- Perform light maintenance and general handyman tasks, including furniture assembly, hanging artwork, moving office furniture, repairing desks and chairs, and lifting or unloading supplies.
- Identify opportunities for process improvements and proactively report facility deficiencies.
Requirements
- 2+ years of experience in facilities, workplace services, office management, project coordination, or a related role.
- Experience supporting facility operations, vendor management, workplace services, and administrative processes.
- Strong customer service, communication, and interpersonal skills.
- Strong organizational and problem-solving skills with the ability to manage multiple responsibilities and follow through on solutions.
- Familiarity with workplace safety standards and CMMS/work order systems.
- Self-starter who learns quickly, exercises sound judgment, and remains calm under pressure.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office (Outlook, Excel, Word).
- Ability to perform physical tasks, including moving furniture, assembling office equipment, and lifting up to 50 pounds.
- Flexibility to work overtime and weekends as business needs require.
Other
- UTA seeks a Workplace Services Coordinator to support daily facility operations and create a safe, efficient, and welcoming workplace experience. This customer-facing role supports workplace operations through vendor coordination, office moves, event support, and facility-related projects. The ideal candidate is service-oriented, proactive, and thrives in a fast-paced environment. This position is based in Beverly Hills, California.
- The salary range for this role is $28 - $30/hr, commensurate with experience and skills.
- The unique and exciting opportunity to work at one of a leading global entertainment companies
- Access to the tools, leadership, and resources you will need to create and drive a center of excellence
- The opportunity to do the best work of your career
- Work in an inclusive and diverse company culture
- Competitive programs to support your well-being
- Experience working in a collaborative environment with room to grow
- UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.
- For more information: https://www.unitedtalent.com/about/
- UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.
- https://www.unitedtalent.com/privacy-policy