Auterion
Office Manager
6d ago
Europe
Manage daily operations and logistics of the Munich office, including facilities, vendor coordination, and front-of-house responsibilities.
Responsibilities
- Office Operations & Front-of-House
- Professionally welcome and host guests, partners, and candidates, ensuring a warm and professional first impression.
- Serve as the first point of contact for building management and daily service providers such as cleaning.
- Manage all incoming and outgoing mail and deliveries, including courier coordination and tracking.
- Organise and order office materials, kitchen snacks, and beverages, keeping supplies stocked proactively before items run out.
- Set up seating for new hires and plan team seating arrangements in coordination with local POCs.
- Facility Setup & Maintenance
- Manage desk allocation, building access, and meeting room coordination on a day-to-day basis.
- Oversee small maintenance and repair needs, escalating to the appropriate vendor or building management where required.
- Manage the physical security system — key fobs, alarms, and CCTV — and ensure all protocols are followed by staff and visitors.
- Support with office layout planning, desk moves, and long-term capacity planning as the company grows.
- Vendor Management & Budget
- Own and maintain relationships with landlords, facility management providers, and logistics partners.
- Conduct regular performance reviews and quality checks for key vendors including cleaning, HVAC, security, and janitorial services.
- Own the office and facilities operating budget — tracking expenses, identifying cost-saving opportunities, and forecasting maintenance needs with support from the finance team.
- People Team & Training Support
- Manage local logistics for new hires, including desk readiness and SWAG distribution.
- Act as the first point of contact for employee questions on Munich office topics and People Team basics.
- Coordinate logistics for internal and external training sessions, including room bookings and materials preparation.
- Safety & Compliance
- Take full ownership of Health & Safety compliance across all office locations.
- Proactively manage all H&S operational requirements to maintain a safe and compliant workspace for all staff and visitors at all times.
- Act as the primary point of contact for all H&S matters and ensure reporting and documentation.
- Community, Culture & Events
- Plan and execute internal events — team lunches, Flydays, workshops, and company all-hands — from concept through to delivery.
- Foster a positive, inclusive office environment and keep internal Slack channels updated and engaged.
- Champion workplace culture, ensuring the office remains a space where people feel welcomed and at home.
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Requirements
- Friendly and service-oriented, comfortable being a visible, approachable presence in the office.
- A hands-on, detail-oriented approach. You take pride in keeping things running and looking great, and nothing slips through the cracks.
- Great organizational skills and willingness to implement and improve processes.
- Fluency in English and German is essential.
- Prior experience in an office, hospitality, facility, or similar operational environment is an advantage.
- Proficiency in Google Workspace is an advantage.
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Conditions
- Stock Options
- Generous holiday allowance
- Company pension plan
- Car parking
- Enhanced maternity & paternity leave
- EGYM Wellpass
- Mental health and wellbeing support
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Other
- Overview We're looking for a hands-on, reliable, and welcoming Office Manager to own the day-to-day operational running of our Munich offices. You'll be the person who keeps our workspace clean, well-stocked, and running smoothly so the rest of the team can focus on what they do best.
- You'll take full ownership of recurring operational tasks, coordinate daily processes, and act as the go-to point of contact for internal stakeholders and external partners alike. You're motivated, detail-oriented, and take real pride in a well-run space.
- We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.
- At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.