hirelikeme
Maneuver Marketing

HR/Office Admin

8mo ago
Worldwide
Maneuver Marketing

HR/Office Admin

8mo ago
Worldwidepayrollhrisworkflow automationvendor managementcompliance

Operational role owning payroll preparation, HR records, and office management in a fast-growing Health & Wellness start-up in Singapore.

Requirements

  • 3–5 years in Office/HR Administration with hands-on payroll input prep, HRIS updates, and letter generation at scale
  • Singapore statutory experience: CPF e-Submission, IRAS (IR8A/AIS), MOM EP Online/processes; on-time, error-free filings history
  • Proven accuracy and ownership: payroll input accuracy, statutory deadlines, event organisation
  • HRIS fluency: PayBoy/BambooHR/HiBob (or similar), Google Workspace, e-signature, basic Excel formulas and data validation
  • Vendor and office ops: SLA tracking, PO-to-invoice matching, simple negotiations, and budget stewardship for pantry/events
  • PDPA-savvy records management: version control, structured folders, access controls, and quarterly file audits
  • Event operations: plan/exe for up to 40 pax; logistics, accessibility, post-event feedback; cycle time reduced month-on-month
  • Bias for systems: builds checklists, templates, and trackers; closes loops and reports status proactively to stakeholders

Other

  • Our Vision, Mission & Success are fuelled by our commitment to be a driving force of positive change to the health of everyday consumers, providing conscious, high-quality & innovative supplement products.
  • In just 5 years, we kicked off our own DTC Health & Wellness brand from scratch and scaled it to USD$100M+ in annual sales, serving more than 3,000,000 customers worldwide with an average of 4,000 daily orders across 9 SKUs.
  • These results caught the attention of The Financial Times , as they ranked us among APACs top High-Growth Companies. We have also been awarded 2nd place on the E50 Awards , jointly organised by The Business Times and KPMG in Singapore.
  • This is just the beginning of our journey, and you could be part of the next stage of our growth!
  • Join us as an HR & Office Admin at a fast-growing DTC Health & Wellness Singaporean Start-Up. You’ll be the operational heartbeat, owning payroll prep, HR records, and Singapore office, while running a smooth, welcoming environment.
  • You’ll streamline vendors, optimize space, and deliver culture-building events. This role is perfect if you love accuracy, checklists, and optimise systems. You’ll master SG compliance (Payroll/CPF/IRAS/MOM), automate routine work, and level up with modern HRIS and workflow tools. Expect real responsibility, clear KPIs, and plenty of room to grow.
  • Compile monthly inputs (OT, allowances, unpaid leave), reconcile variances, and hand off clean files for payroll processing
  • Maintain change logs for joiners/leavers/adjustments with approvals and evidence, meeting monthly cutoffs
  • Coordinate CPF/SDL/SHG readiness with Finance; track exceptions and corrections to zero-out by next cycle
  • Prepare and submit filings via CPF, IRAS (IR8A/AIS), and MOM portals accurately and on time
  • Manage work pass scheduling, medicals, and document requests; maintain a dated evidence archive for audits
  • Run a compliance calendar; chase stakeholders and close loops before statutory deadlines
  • Draft and issue letters (offer, promotion, bonus, confirmation, termination) from templates with proper approvals
  • Update HRIS and personnel files for JML events; enforce naming conventions and version control
  • Perform periodic file audits; remediate PDPA gaps and document fixes
  • Manage cleaners, courier, printing, and maintenance vendors with SLAs; log tickets and escalate building issues
  • Track contracts, insurance, and renewals; 3-way check invoices against PO and service delivery
  • Maintain emergency contacts, access lists, and visitor processes in an organized, auditable repository
  • Forecast consumption, set reorder points, and buy within budget; adjust SKUs to minimize waste
  • Source quotes and negotiate simple savings; document preferred supplier lists
  • Uphold hygiene standards, expiry checks, and tidy, labeled storage
  • Plan team rituals, townhalls, and external meetups; manage venues, catering, AV, and run-of-show
  • Offer inclusive options (dietary, accessibility, remote-friendly); collect post-event feedback
  • Maintain reusable checklists and playbooks to reduce prep time each month
  • Maintain seating plans, asset tags, and loan trackers; support IT with cards and meeting-room devices
  • Propose layout tweaks to improve flow, focus areas, and meeting capacity
  • Conduct basic safety checks (first aid, fire routes); keep incident logs current
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