Harmattan AI
Executive Assistant to CEO
2w ago
EuropeC-level
Supporting the CEO in strategic and operational tasks to ensure effective coordination and execution in a high-paced, defense-tech environment.
About the company
- Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.
- Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.
Responsibilities
- As Executive Assistant to the CEO at Harmattan AI, you will serve as a trusted right-hand partner to our founder, ensuring seamless coordination across his priorities, stakeholders, and strategic initiatives. You will be embedded at the heart of a founder-led environment operating at the intersection of advanced technology and national security — where the pace is relentless, discretion is paramount, and your impact is direct.
- The CEO operates across multiple time zones, engaging daily with government officials, investors, and senior defense stakeholders. This role demands a resilient, solutions-oriented individual who can anticipate needs, act with precision, and communicate with confidence at the highest levels.
- Executive Support
- Provide senior-level, strategic EA support to the CEO across all business and personal priorities
- Manage a highly complex and evolving international calendar with strong prioritisation and proactive anticipation
- Act as a professional gatekeeper and communication filter, managing inbound requests with sound judgment
- Prepare briefing materials and ensure the CEO is fully prepared for all engagements
- Track actions and ensure consistent follow-through across key initiatives
- Stakeholder & Communications Management
- Coordinate interactions with senior stakeholders, including government, investors, and strategic partners
- Draft and manage high-quality communications in both French and English
- Build and maintain strong relationships across internal and external networks
- Operations & Logistics
- Manage complex international travel planning and logistics
- Act as a central point of coordination across business and leadership activities
- Support ad hoc projects linked to strategic and operational priorities
- Maintain organisation, structure, and efficiency within a fast-moving environment
Requirements
- At least 5–10 years of proven experience supporting a CEO, Founder, or senior executive in a high-performance environment (private equity, private office, or equivalent)
- Fully bilingual in French and English, with exceptional written and verbal communication skills
- Strong track record of operating in fast-paced, international, high-pressure settings
- Outstanding technical capability and confidence using modern productivity tools, including AI
- Demonstrable ability to manage complexity with precision and sound judgment
- High levels of discretion, professionalism, and emotional intelligence
- Highly organised, detail-oriented, and naturally proactive
- Calm, solutions-driven mindset with the ability to anticipate needs before they arise
- Comfortable working on-site in Paris with flexibility across working hours and time zones
- Eligibility to work in France; security clearance requirements may apply given the nature of the organisation
- Excellent, verifiable references
- We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.