Whitecircle
Executive Assistant
1mo ago
30000 –60000 USD / yearEuropeRemoteschedulingtravel coordinationresearchbookingcalendar management
Supporting operational and personal logistics in a fast-paced AI safety company.
About the company
- White Circle is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of our platform are policies – simple natural-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale.
- We’ve raised $11M from top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and others
- We process over one hundred million API calls every month
- We fine-tune and train our own LLMs so they run faster and cheaper than any open or proprietary model
- We’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need.
Other
- TLDR: We’re looking for an Executive Assistant to help handle operational and personal logistics in a fast-moving, highly async environment. You’ll own scheduling, travel coordination, research, sourcing, bookings, and a wide range of day-to-day operational tasks.
- Coordinate meetings, calendars, and inboxes
- Handle travel planning (flights, hotels, logistics)
- Research and compare services, products, etc.
- Book reservations, appointments, and meetings
- Handle operational and administrative tasks quickly and independently
- Organise information and summarise options clearly
- Help reduce day-to-day operational friction across a wide variety of areas
- Have fluent English and French (both are mandatory)
- Are highly responsive and reliable
- Are comfortable with ambiguity and fast-changing priorities
- Can make decisions independently without needing detailed instructions
- Communicate clearly and concisely
- Are highly organised and detail-oriented
- Are proactive, resourceful, and naturally “figure things out”
- Are comfortable working async and occasionally across unusual hours/time zones
- Experience supporting founders, executives, creators, or startup teams
- Familiarity with AI tools and productivity software
- Experience working remotely in fast-moving online environments
- Paid time off in line with your local regulations, no matter where you work from
- Work from Paris (hybrid) + relocation package
- Best medical insurance in France
- All the hardware, tools, and services you need
- Covered subscriptions for AI agents
- Team off-sites twice a year: we’ve recently been to the Alps and to Saint-Tropez
- Intro call with HR (25 min)
- Take-home test task
- Final call with CEO (45 min)
- Please submit your application in English - it’s our company language so you’ll be speaking lots of it if you join