Toogeza
Executive Assistant
4mo ago
CISMiddleC1calendar managementcommunicationpresentationsreportingproject coordinationai tools
Experienced Executive Assistant to support COO with schedule, communication, reporting, and project coordination.
Responsibilities
- Oversee and thoughtfully manage the COO’s calendar, priorities, and daily schedule
- Proactively monitor the execution of the schedule and promptly adjust the plans as required in response to any changes.
- Manage stakeholder communication and follow-ups.
- Prepare meeting agendas, take notes, track action items.
- Assist in producing management reports and presentations.
- Support light project coordination and process improvements.
- Arrange travel when required.
- In a fast-paced environment, manage personal errands and urgent matters.
- Maintain internal documentation upon request.
- Perform other duties as assigned.
- Requirements:
- Advanced English.
- Strong stakeholder communication skills.
- High digital literacy.
- Comfortable working with common digital tools and using AI (e.g., ChatGPT) to support daily tasks.
- Ability to understand business context and tech terminology.
- Proactive mindset.
- Strong organizational skills.
- Based in Kyiv and willing to work from the office.
- EA experience is a plus.
- We Offer:
- Competitive compensation.
- Health insurance.
- A dynamic working environment.
- Direct collaboration with top management.
- Opportunity to grow within the organization.
- What’s next? If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider.
- We’ll review everything within five working days , and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.
Other
- We are toogeza , a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, and we may help to find the right ones.
- Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients.