GotPhoto
Office & Team Assistant (all genders) - Part-Time
4d ago
Europe
Part-time role supporting office management and assisting CEO's office in a photography-focused e-commerce company.
About the company
- At GotPhoto, we are freeing photographers to be more successful.
- Through our platforms GotPhoto.com and fotograf.de , we help professional photographers simplify and transform the way they work — from photo management and client communication to ordering and payment processing. Our end-to-end workflow and e-commerce solution gives photographers more time to focus on what matters most: being behind the lens.
- Since 2012, we’ve built a sustainable and profitable business driven by entrepreneurial spirit, innovation, and a deep understanding of photographers’ everyday challenges. Today, thousands of photographers trust our software , creating their own success stories along the way.
- As the leading e-commerce engine for professional volume photographers and a business backed by EQT, one of the world’s leading private equity firms, we’re powered by a team of 150+ talented and international people building technology that simplifies photographers’ everyday work and helps them focus on capturing meaningful moments.
- Join us on our journey to empower photographers like never before.
- Do you love bringing structure to chaos and keeping things running smoothly? Are you looking for a part-time role where you can split your talents between shaping a welcoming office environment and acting as a trusted right hand to our CEO-office?
- At GotPhoto, we are transforming a highly manual industry—Volume Photography—into a seamless digital experience. As our Office & Team Assistant , you act as an operational self-starter who loves variety: from ensuring our physical space looks pristine and managing our product returns process, to keeping our CEO-office's calendar and team perfectly organized. If you are proactive, deeply structured, and love a hands-on environment where your work has a daily visible impact, let’s talk!
- What You Will Do
- Champion our Office Environment: Take absolute ownership of the morning look and feel of our Berlin workspace; manage physical tidiness, keep standard office areas organized.
- Streamline the Returns Lifecycle: Manage the daily incoming logistics and inventory for package returns, ensuring items are processed, tracked via Excel, and organized within a tight daily window.
- Empower our CEO-office: Act as the strategic time manager for our CEO-office; proactively handle calendar scheduling, coordinate travel itineraries, and shield them from scheduling conflicts or double-bookings.
- Build a Vibrant Workplace Culture: Partner closely with the People Team to create an organized, positive atmosphere where employees and visitors love to spend their time.
Requirements
- Experience
- The Operational Core: You have a background in Office Management, Team Assistance, or a deeply customer-centric environment such as a premium hotel reception or hospitality desk.
- Fast-Paced Fluency: You have previously worked in environments that required handling physical tasks alongside digital coordination seamlessly.
- SaaS or Tech Exposure: Experience working in a dynamic, international startup or scale-up ecosystem is a plus.
- Skills
- Tool Proficiency: You are fully literate in Google Workspace (especially Google Calendar) and comfortable managing spreadsheets in Microsoft Excel.
- Flawless Communication: You possess strong, clear verbal and written communication skills in English and German.
- Organizational Brilliance: You know how to prioritize incoming tasks dynamically, keeping logistical data organized while simultaneously managing executive travel requests.
- Mindset
- Hands-on & Proactive: You don't wait for a manual; you see what needs to be fixed, tidied, or adjusted and you take immediate care of it.
- Deeply Autonomous: You enjoy having ownership over your domain, working independently to hit daily operational goals.
- High Trust & Discretion: You possess the professional maturity and discretion required when handling executive logistics and collaborating directly with C-level leadership.
Other
- Recharge & Unwind: We value your downtime. You start with 26 days of leave, plus we love to top that up with additional discretionary "X-days" to make sure you’re truly rested.
- Multicultural & Inclusive Team: We thrive on diverse perspectives. Our international team fosters a culture of mutual respect and professional exchange, ensuring that fresh ideas and tolerance are at the heart of everything we build together.
- Fuel Your Growth: We’re big on learning. You’ll get a dedicated education budget to explore new ideas and grow professionally.
- Exclusive Employee Discounts: Get more for your money with access to the "Benefits at Work" platform, offering significant discounts on top global brands.
- Your Benefits, Your Choice: Through Probonio, you get a monthly budget to spend on what matters to you—whether that’s your public transport pass or other flexible perks that fit your lifestyle.
- Research shows that candidates from underrepresented backgrounds may refrain from applying for positions if they feel they don't meet all qualifications. We strongly encourage you to apply if you’re interested: we're excited to discover how your distinctive experience can enhance our team! We work as one team. Wherever you come from. However, you identify. We believe in equal opportunities.