Lingraphica
Human Resources Administrator
2w ago
USAJuniorRemotehr administrationemployee experienceonboardingmicrosoft officerecord managementcompliancedata accuracylearning management system
Part-Time HR Administrator role at Lingraphica supporting employee onboarding, HR administration, compliance, and organizational initiatives to enhance employee experience and HR process efficiency.
About the company
- Lingraphica is a mission-driven organization who provides speech-generating devices to help improve communication, speech, and quality of life for people with aphasia.
Responsibilities
- Coordinate onboarding activities and new hire setup to ensure seamless employee experience.
- Prepare and distribute onboarding materials and documentation.
- Maintain onboarding schedules and track completion of required tasks.
- Coordinate logistics for internal speaking and learning opportunities for employees.
- Maintain employee personnel files and ensure documentation is accurate, complete, and compliant.
- Support ongoing employee file audits and record retention practices.
- Review resumes and assist with preliminary candidate screening activities.
- Maintain and update organizational charts to reflect staffing changes.
- Administer employee stipend programs and track submissions and reimbursements.
- Support the company’s donation matching program and track associated activities.
- Conduct monthly Office of Inspector General (OIG) exclusion checks and maintain related records.
- Track and monitor Speech-Language Pathologist (SLP) licensure renewals and compliance requirements.
- Assist with HR compliance reporting and documentation as needed.
- Provide administrative support for the Learning Management System (LMS), including user management, course assignments, and reporting.
- Maintain and update HR-related content on the company intranet.
- Monitor travel attendance and exception reporting, ensuring accurate tracking and follow-up.
- Support HR data accuracy across systems and databases.
- Coordinate logistics, materials, and administrative tasks related to quarterly Board of Directors meetings.
- Assist with scheduling, communications, and special projects as assigned.
- Provide general administrative support to the HR team.
Requirements
- Associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
- Strong organizational skills with exceptional attention to detail.
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Ability to handle confidential information with professionalism and discretion.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability and willingness to travel within the U.S. (including airline travel) is required up to 2 times per year for in-person team and all-company meetings with possible additional travel.
- Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
- 2 years of administrative, HR, or office support experience (preferred).
- Experience supporting Human Resources function (preferred).
- Experience working with HRIS, LMS, or employee record management systems (preferred).
- Familiarity with onboarding processes, compliance tracking, and personnel file management (preferred).
- Experience maintaining intranet content and organizational charts (preferred).
- Knowledge of employment laws, HR best practices, and compliance requirements (preferred).
- HR certification (SHRM-CP, PHR, or similar) is a plus.
Conditions
- Work is performed remotely from a home office.
- The individual is expected to maintain a safe, productive workspace with reliable and secure internet access.
- Part-time, approximately 20–25 hours per week (Monday - Friday and flexible based on business needs).
- Travel by air is required up to two (2) times per year within the US for in-person team meetings and an all-company meeting.
- Lingraphica is committed to creating an inclusive and accessible environment and providing reasonable accommodations to support individuals with disabilities.
How to apply
- Please mention the word QUALIFY and tag RMTguMjEwLjIyLjIw when applying to show you read the job post completely (#RMTguMjEwLjIyLjIw).