People Architects
Executive Assistant & HR Administrator
2w ago
MiddleRemoteexecutive supporthr administrationoffice administrationtime managementcommunicationconfidentialityhr systemsemployee onboarding
The role combines executive support, HR administration, employee engagement, and day-to-day coordination for a fully remote, entrepreneurial organization, working closely with founders and leadership to support operational efficiency and positive employee experience.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for company founders and leadership.
- Coordinate business travel arrangements and itineraries.
- Monitor and help prioritize email communications.
- Prepare meeting agendas, notes, and follow-up action items.
- Support leaders with document preparation and administrative projects.
- Serve as a trusted organizational partner who helps keep priorities moving forward.
- Serve as a primary point of contact for employee questions regarding benefits, PTO, payroll coordination, and company policies.
- Coordinate employee onboarding and offboarding activities.
- Maintain employee records and HR documentation.
- Assist with benefits administration and employee communications.
- Coordinate performance review administration and employee-related processes.
- Partner with leadership and external HR resources when employee issues arise.
- Help ensure HR processes remain organized, compliant, and consistent.
- Coordinate employee recognition programs, birthdays, anniversaries, and special events.
- Assist with company meetings, virtual events, and employee engagement initiatives.
- Support internal communications and employee announcements.
- Help foster a positive and connected culture within a fully remote workforce.
- Coordinate vendors and external service providers.
- Maintain organizational systems, records, and documentation.
- Support ongoing business initiatives through strong communication and follow-through.
- Assist leadership in creating greater structure, accountability, and operational efficiency.
Requirements
- 3+ years of experience in executive support, HR administration, office administration, people operations coordination, or a similar role.
- Experience supporting senior leaders, founders, or executives.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple priorities while maintaining accuracy and professionalism.
- Demonstrated ability to handle confidential information with discretion.
- Experience supporting a remote workforce.
- Experience with HRIS, payroll, or employee management systems.
- Exposure to onboarding, benefits administration, employee communications, or recruiting coordination.
- Experience within entrepreneurial or founder-led organizations.